October 11 2022 - Agenda
LEADENHAM PARISH COUNCIL
Membership
Chair: Cllr Melanie Nelstrop, Vice-Chair: Cllr Graham McLusky
Councillors: Nick Johnson, Stephen Locking, Gary Luff, Tim Sisson, Karin Willgoose,
Dear Councillor, You are hereby summoned to attend the next meeting of LEADENHAM PARISH COUNCIL on TUESDAY 11 October 2022, AT 7:30PM, at Leadenham Village Hall
Ruth Keillar, Clerk to the Council. 6 October 2022.
AGENDA
CHAIRMAN’S OPENING REMARKS
The Chair welcomed everyone to the meeting and made a statement on behalf of the PC:
The Members of Leadenham Parish Council joined Lincolnshire County Council in mourning of Her Majesty Queen Elizabeth II.
1. APOLOGIES FOR ABSENCE.
To receive any apologies for absence.
2. DECLARATION OF INTERESTS
Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting.
3. PUBLIC FORUM
To resolve to suspend the meeting to allow no more than 15 minutes of public forum.
4. MINUTES
a) To approve the Minutes of the Parish Council Meeting held on 23 August 2022.
5. PLANNING APPLICATIONS AND ISSUES
a) Applications received:
i. Planning Application Reference: 22/1187/VARCON Proposal: Application to remove condition 12 (operate as a training facility only) of planning permission 19/1764/FUL - Creation of an all-weather facility comprising of a polo arena, conversion of farm buildings into stables, new fencing, landscaping, lighting scheme, new car parking area Location: Hilltop Farm North The Heath Leadenham Lincoln Lincolnshire.
Comments by 02/10/2022, extended to 12/10/2022.
ii. LCC REFERENCE: PL/0101/22
DEVELOPMENT: FOR 1 X 100 CUBIC METRE LEACHATE STORAGE TANK AND A COMPRESSOR SHED (RETROSPECTIVE)
LOCATION: LEADENHAM LANDFILL, POTTERGATE ROAD, LEADENHAM
GRID REFERENCE: 496085 352160
Comments by 20/10/22.
iii. 22/1386/HOUS Proposal: Erection of single storey rear extension and detached double garage and demolition of wall and toilet block Location: 3 Post Office Yard Leadenham Lincoln Lincolnshire LN5 0QA.
Comments by 30/10/2022
b) Decisions received:
i. 21/1975/RESM – approved 22/09/2022
Proposal: Reserved matters application for the erection of 25 dwellings with design, scale, appearance, layout and landscaping to be considered pursuant to application 18/1045/OUT - Residential development of up to 25 dwellings (outline with access to be considered) Location: Land Off Main Road Leadenham
6. REPORTS OF REPRESENTATIVES
To receive reports from the following:
a) Local Police – click here for information. Police Newsletter – click here.
b) District Councillor (DCllr Lucille Hagues, Cllr M Overton). DCllr Hagues reports can be found here
c) County Councillor (Cllr M Overton). Newsletters can be found here.
d) Leadenham Village Hall Committee, if applicable. To receive any updates from Cllr M Nelstrop regarding membership of the PC.
7. HIGHWAYS ISSUES
a) To receive any updates regarding buses and HGVs and to consider any action required.
b) To receive any updates regarding the footpath adjacent to the railway bridge and to consider any action required.
8. DEFIBRILLATOR
a) To receive any updates regarding the maintenance and to consider any action required. Details in Clerk’s Report.
9. PARISH CLERK
To consider the Parish Clerk’s Report (to follow).
10. CORRESPONDENCE
To consider correspondence (to follow).
11. FINANCIAL MATTERS
a) To consider the Financial Report (to follow).
12. PARISH FIELD/TREE PROJECT.
To receive any updates, if available.
13. PLAY AREA
a) Monthly reports received.
b) To receive any updates on the proposed new Play Area and grant funding arrangements.
c) To consider an amended proposal regarding equipment and costs. (attached)
d) To note that the Project Leader has arranged a meeting with NKDC Grants advisor, 1pm Friday, 21st October at LVH.
e) To note that the RoSPA Report was received 30/08/22 and circulated to all, incl Mr M Everett. Mr Everett has carried out works requested, as detailed in the Clerk’s Report.
14. LITTER PICKING.
a) To receive any updates regarding litter picking.
b) To note that NKDC Litter Picking Grant information received. Application to be made 30/09/22. P.O. received 05/10/22 and Invoice issued 06/10/22 grant award £91.14)
15. VILLAGE HALL/LAW/BOWLS CLUB
To receive any updates from Cllr T Sisson and to consider the setting up of a joint meeting of representatives of the PC, Village Hall committee and Bowls Club. This is specifically to review their utility usage but it can also address the SLA.
16. PARKING NEAR THE PRIMARY SCHOOL.
To receive any updates following the proposed deployment of a barrier and any updates from the Police.
17. MEMORIALS
To receive any information regarding the Memorials and any action required.
18. GENERAL POLICY – FINANCIAL REGULATIONS
To consider adopting the Financial Regulations, which was deferred from the last meeting to allow further consideration.
19. GENERAL DATA PROTECTION REGULATION 2018 (GDPR)
To consider adopting the following policies:
i. To note that the Parish Council has a Data Controller for Parish Council business activity
ii. To adopt the Data Map
iii. To adopt the Data Protection Policy, Subject Access Request Procedure, Data Breach Policy and Records Retention Policy
iv. To adopt the Privacy Notices
v. To note that the Council has registered with the ICO (registration number A1103489/ZA868404)
vi. To note that Cllrs must complete Security Compliance Checklists.
20. AGENDA ITEMS FOR NEXT MEETING. To consider any items for inclusion in the next agenda.
21. DATE OF NEXT MEETING. To consider any amendments to the start time, following adoption of new Standing Orders and re-positioning of Public Forum. To note that the next meeting of the Parish Council as Tuesday 08 November 2022.