October 08 2024 - Agenda
LEADENHAM PARISH COUNCIL
Membership
Chair: Cllr Melanie Nelstrop, Vice-Chair: vacancy.
Councillors: Cllr Paul Dowen, Cllr Martyn Everett, Cllr Spencer Hall, Cllr Karin Willgoose.
Dear Councillor, You are hereby summoned to attend a MEETING OF THE PARISH COUNCIL on TUESDAY 8 October 2024 at 7.15pm at Leadenham Village Hall.
Ruth Keillar, Clerk to the Council. 3 October 2024.
AGENDA
Chair’s Opening Remarks.
1. APOLOGIES FOR ABSENCE.
To receive any apologies for absence.
2. DECLARATION OF INTERESTS
Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting.
3. ELECTION OF VICE CHAIR AND RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE. This item may be deferred at the discretion of the Chair, due to the current vacancies.
4. PUBLIC FORUM
To resolve to suspend the meeting to allow no more than 15 minutes of public forum.
5. MINUTES
To approve the Minutes of the Parish Council Meeting held on 13 August 2024.
6. VILLAGE HALL. To welcome LVH Chair and member and to jointly consider the following items previously submitted to the LVH committee:
a) Storage space designated for the PC. e.g. litter bin awaiting installation, gardening/maintenance tools.
b) Carpark refurbishment. Noting that if the PC decides to make a grant application to FCC, we need 3 like-for-like quotes, a survey similar to the play area survey to show ‘need’. And confirmation of third party funding. Noting the £10,000 LVH contribution which is much appreciated.
c) Lease – It was agreed that the PC should investigate this in more detail. Welbourn have been doing something with their PC/VH lease arrangements and have spent around £1,500 so far and expect it to be another £1,500.
d) VH insurance is due in October and has historically been paid by the PC. It was agreed that the PC will pay the VH insurance premium as normal at this time; last year’s premium was £1,717.47.
7. PLANNING APPLICATIONS AND ISSUES
a) Applications received:
i. Application Reference: 22/1187/VARCON Proposal: Application to remove condition 12 (operate as a training facility only) and vary conditions 2 (area hours) 3 (illumination) and 15 (approved plans) of planning permission 19/1764/FUL - Creation of an all-weather facility comprising of a polo arena, conversion of farm buildings into stables, new fencing, landscaping, lighting scheme, new car parking area. Regularisation of the installation of arena netting and fence height and to enable the use of the arena and lighting until 9pm (weekdays). Location: Hilltop Farm North The Heath Leadenham.
Comments by 10 October 2024.
ii. Application Reference: 24/0807/HOUS Proposal: Proposed first floor side extension and alterations Location: Tralin Cottage 30 High Street Leadenham.
Comment date passed.
b) Decisions received:
Application Reference: 24/0718/VARCON Proposal: Application to vary condition 2 (materials) and 14 (approved plans) of planning permission 21/1550/FUL -Erection of 6 no. poultry houses for broiler chicken production (300,000 bird capacity), and associated infrastructure including feed rooms/bins, water and gas tanks, generator, plant room, amenity building, drainage attenuation pond and access alterations - to allow 380kw of solar to be mounted on the roofs of buildings 4,5 and 6. Location: Leadenham Poultry Unit Sleaford Road Leadenham.
Approved 15/08/2024.
iii. Application Reference: 24/0463/FUL Proposal: Change of use from timber workshop and timber store to B2 General Industrial and/or E(g) Light Industrial use. Location: Marshalls Mill Sleaford Road Brant Broughton.
Approved 04/09/2024.
c) Other Planning items:
i. Addition of a house name to number, Beatrice Cottage, 15 High Street, Leadenham, Lincoln, Lincolnshire, LN5 0PP.
8. REPORTS OF REPRESENTATIVES
To receive reports from the following:
a) District Councillor (DCllr Lucille Hagues, Cllr M Overton). DCllr Hagues reports can be found here
b) County Councillor (Cllr M Overton). Newsletters can be found here.
9. PARISH CLERK
To consider the Parish Clerk’s Report (to follow).
10. CORRESPONDENCE
To consider correspondence (to follow).
11. FINANCIAL MATTERS
a) To consider the Financial Report (to follow).
12. GENERAL POLICIES AND GDPR POLICIES
a) To consider re-adopting the following policies and procedures:
i. Standing Orders
ii. Financial Regulations
iii. Code of Conduct
iv. Complaints.
v. Communications
vi. Model Publication Scheme
vii. Audio Recordings at Meetings
viii. Co-option for vacancies
ix. Bullying and Harassment
x. Equal Opportunities and Diversity
xi. Volunteers Policy and confirm required details are provided
xii. Staffing Committee Terms of Reference
b) To consider re-adopting the following GDPR policies and procedures:
i. Data Protection
ii. Data Map
iii. Records Retention
iv. Subject Access Request Procedure (SAR)
v. Data Breach
vi. Privacy Notices
vii. Security Compliance Checklist – reconfirm.
13. MEMORIALS
a) Old Memorials – to note any updates to the plan agreed at the meeting of 09/04/24, minute 13a.
b) War Memorial, to receive any updates regarding the War Memorial, NKDC funding and to agree any action.
14. PLAY AREA - SEATING
a) To receive any updates regarding seating within the play area and to agree any action. To note that a contractor working with Caythopre PC has been contacted and a quote is awaited for the seating, plus the new litter bin.
15. PLAY AREA REFURBISHMENT
To receive any updates regarding quotes.
16. AGENDA ITEMS FOR NEXT MEETING. To consider any items for inclusion in the next agenda.
17. DATE OF NEXT MEETING.
To note that the next meeting of the Parish Council is Tuesday 12 November 2024.