October 11 2022 - Minutes
MINUTES OF THE PARISH COUNCIL MEETING OF
LEADENHAM PARISH COUNCIL
Held on Wednesday 11 October 2022, 7.28 pm at Leadenham Village Hall.
PRESENT: Cllr Melanie Nelstrop (Chair), Cllr G McLusky (Vice-Chair), Cllr S Locking, Cllr G Luff, Cllr T Sisson, Cllr K Willgoose.
Ruth Keillar (Clerk/RFO)
Also present: 0
0 members of the public present.
CHAIRMAN’S OPENING REMARKS. Chair Cllr M Nelstrop welcomed everyone to the meeting.
1. APOLOGIES FOR ABSENCE.
Apologies had been received from Cllr N Johnson, reasons accepted.
2. DECLARATION OF INTERESTS
Cllr M Nelstrop declared an interest in agenda item 9 a i.
3. MINUTES
It was proposed by Cllr T Sisson, seconded by Cllr G McLusky and it was RESOLVED that Notes of the Parish Council Meeting held on 23 August 2022 be approved as a true record and signed as Minutes.
4. PUBLIC FORUM. No members of the public were present.
5. PLANNING APPLICATIONS AND ISSUES
a) Applications received:
Cllr M Nelstrop left the meeting at this point
i. Planning Application Reference: 22/1187/VARCON Proposal: Application to remove condition 12 (operate as a training facility only) of planning permission 19/1764/FUL - Creation of an all-weather facility comprising of a polo arena, conversion of farm buildings into stables, new fencing, landscaping, lighting scheme, new car parking area Location: Hilltop Farm North The Heath Leadenham Lincoln Lincolnshire.
Comments by 02/10/2022, extended to 12/10/2022.
It was proposed by Cllr T Sisson, seconded by Cllr G McLusky and it was RESOLVED that an Objection be submitted to include comments discussed.
Cllr M Nelstrop returned to the meeting at this point
ii. LCC REFERENCE: PL/0101/22
DEVELOPMENT: FOR 1 X 100 CUBIC METRE LEACHATE STORAGE TANK AND A COMPRESSOR SHED (RETROSPECTIVE)
LOCATION: LEADENHAM LANDFILL, POTTERGATE ROAD, LEADENHAM
GRID REFERENCE: 496085 352160
Comments by 20/10/22. No comments.
iii. 22/1386/HOUS Proposal: Erection of single storey rear extension and detached double garage and demolition of wall and toilet block Location: 3 Post Office Yard Leadenham Lincoln Lincolnshire LN5 0QA.
Comments by 30/10/2022. No comments.
b) Decisions received:
i. 21/1975/RESM – approved 22/09/2022
Proposal: Reserved matters application for the erection of 25 dwellings with design, scale, appearance, layout and landscaping to be considered pursuant to application 18/1045/OUT - Residential development of up to 25 dwellings (outline with access to be considered) Location: Land Off Main Road Leadenham
6. REPORTS OF REPRESENTATIVES
To receive reports from the following:
a) Local Police – click here for information. Police Newsletter – click here.
b) District Councillor (DCllr Lucille Hagues, Cllr M Overton). District news – click here.
c) County Councillor (Cllr M Overton). Newsletters can be found here.
d) Village Hall Committee. No updates to report.
7. HIGHWAYS ISSUES
a) Reports re Buses and HGVs – new reports from a member of the public are regularly received, with thanks. It was agreed to keep this item on the agenda.
b) Footpath adjacent to the railway bridge. No updates were available.
8. DEFIBRILLATOR
a) To receive any updates regarding the maintenance and to consider any action required. Details in Clerk’s Report. It was proposed by Cllr M Nelstrop, seconded by Cllr K Willgoose and it was RESOLVED that a maintenance/service package by arranged with LIVES, at a cost of £180 + VAT per annum; LIVES will take on the monthly checks of the defibrillator on site, the handling of The Circuit and ordering replacement parts when necessary.
9. PARISH CLERK
To consider the Parish Clerk’s Report:
a) WPD has confirmed that the promised fencing around the stays in the Parish Field, will be installed. (25/08/22).
b) Anglian Water – reservoir briefing received and posted online, circulated to all (19/09/2022).
c) C/DCllr Marianne Overton circulated details of a ‘Fungus foray’ event. Circulated to all, posted online. (06/10/11).
d) Website analytics for August 2022:
Users = 752 (+59%). Page Views = 2172 (+6.5%). Unique Page Views = 1,960 (+25.5%). Average Time on Page = 00:00:16 -18.4%).
Website analytics for September 2022:
Users = 775 (+3.1%). Page Views = 2210 (+1.7%). Unique Page Views = 1,907 (-2.7%). Average Time on Page = 00:00:22 (+37.2%).
10. CORRESPONDENCE.
a) mail received from a member of the public regarding the search for land, possible 50/60 acres. The correspondent advises that after further investigation I now believe the land was controlled by the Church Wardens of Leadenham. (Or whatever body has control now), and will update the PC as and when any further information is available. (15/09/22) circulated to all.
b) Further email received with an update of the person’s investigation (30/09/22) circulated to all.
c) Email received on behalf of a member of the VH committee regarding the use of land adjacent to the VH to store equipment. (10/10/22). Circulated to all. It was agreed to add this to the agenda for consideration at the next meeting.
11. FINANCIAL MATTERS
a) To approve the Statement of accounts and bank reconciliations as at 04/08/2022.
The RFO reported balances as at 04/08/2022:
i. HSBC deposit account balance as £25,781.37
ii. HSBC current account balance as £3,707.69
iii. Royal Fund £331.80.
Payments received, excluded from balances £286.16
LAW contribution for 2021-22
Bank charges: Maintaining the account £8.00, plus £1 per cheque.
b) To ratify payments made between 23/08/22 – 11/10/2022:
c) To consider any payments due at 11/10/2022:
Balance of expenditure against budget to date:
INCOME/GRANTS for note only
CIL April 2019 £1,523.25 for use up to May 2024
CIL April 2021 £1,904.14 for use up to May 2026. report required by 31/12/21
CIL October - due
Ringfenced for SID £2,500.00
Ringfenced for elections £1,500.00
S137 £8.12 x 327 £2,655.24
d) Insurance. Leadenham Village Hall Committee, from Hiscox Insurance Company Limited for the period from the 14th November 2022 to the 13th November 2023.
Last year the PC agreed a 3 year LTA with the insurer, with a premium of £1,482.70. This year the quote is £1,554.32 (including IPT and all fees). This is an increase of £71.62 within the LTA. This item will be on the agenda next month, where the PC can consider paying the additional costs to keep to date with index-linking, or revert to the previous years cost.
12. PARISH FIELD/TREE PROJECT
No updates received.
13. PLAY AREA.
a) Monthly reports received.
b) To receive any updates on the proposed new Play Area and grant funding arrangements.
c) To consider an amended proposal regarding equipment and costs. (attached)
d) To note that the Project Leader has arranged a meeting with NKDC Grants advisor, 1pm Friday, 21st October at LVH. It was agreed that Cllr T Sisson would attend on behalf of the PC and report back, along with the project team leader.
e) To note that the RoSPA Report was received 30/08/22 and circulated to all, incl Mr M Everett. Mr Everett has carried out works requested:
i. The decaying timbers on the benches have been replaced.
ii. The "Agility-Wobble Board with stepping stones" has been washed down and cleared of algae. Photo attached.
iii. No loose wooden stepping stones could be found.
iv. Replacing stepping stones is not a safety issue. As the report suggests, it makes the equipment more usable.
v. The cross timbers on the climbing frame were cleared of algae.
vi. The chain and shackles mentioned are well within the safety limits.
vii. The damaged laminate board was removed.
viii. The bolts on the rocking horse were not found to be loose. Earlier in the year, Mr Everett and handyman Bob had dug down and discovered that it is natural movement in the anchoring to a concrete block.
ix. All bolts on the slide have been checked for tightness and covers will be obtained.
x. The only red warning on the report is the de-commissioned frames for the two sets of swings.
14. LITTER PICKING.
a) Litter picking is ongoing.
b) To note that NKDC Litter Picking Grant information received. Application to be made 30/09/22. P.O. received 05/10/22 and Invoice issued 06/10/22 grant award £91.14
15. VILLAGE HALL/LAW/BOWLS CLUB
To receive any updates from Cllr T Sisson and to consider the setting up of a joint meeting of representatives of the PC, Village Hall committee and Bowls Club. This is specifically to review their utility usage and to address the SLA. It was agreed that this would be in conjunction with the LVH committee.
16. PARKING NEAR THE PRIMARY SCHOOL.
a) It was noted that the posts have been deployed and are effective. It was agreed that additional poles be purchased, to extend the area currently holding poles. Cllr M Nelstrop will purchase there and be re-imbursed, a maximum spend of £15 was agreed.
17. MEMORIALS
It was agreed that this be kept on the agenda and addressed at a future meeting. Cllr T Sisson confirmed that he is awaiting a reply from the Church regarding this topic. Cllr T Sisson reported that he is investigating costs relating to the moving and possible restoration.
18. GENERAL POLICY – FINANCIAL REGULATIONS
To consider adopting the Financial Regulations, which was deferred from the last meeting to allow further consideration. It was agreed the defer this item to the next meeting to allow further time to consider the detail.
19. GENERAL DATA PROTECTION REGULATION 2018 (GDPR).
It was proposed by Cllr T Sisson, seconded by Cllr G Luff and it was RESOLVED that the following policies be re-adpoted and noted:
i. It was noted that the Parish Council has a Data Controller for Parish Council business activity.
ii. Data Map
iii. Data Protection Policy, Subject Access Request Procedure, Data Breach Policy and Records Retention Policy
iv. Privacy Notices
v. It was noted that the Council has registered with the ICO (registration number A1103489/ZA868404)
vi. It was noted that Cllrs must complete Security Compliance Checklists.
20. AGENDA ITEMS FOR NEXT MEETING.
Item 10 c) ref clerk’s report – storage shed.
Item 11 d) ref financial report – VH insurance.
21. DATE OF NEXT MEETING.
It was noted that the next meeting will be 13 November 2022.
There being no further business the Chair ended the meeting at 20:39
Chair................................M, NELSTROP.............Date........................13/12/2022................................