May 11 2022 - Annual Meeting of the Parish Council - Minutes
MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL
Held on Wednesday 11 May 2022, 7.30 pm at Leadenham Village Hall.
PRESENT: Cllr Melanie Nelstrop (Chair), Cllr G McLusky (Vice-Chair), Cllr N Johnson, Cllr S Locking, Cllr G Luff, Cllr T Sisson (arrived 19:39), Cllr K Willgoose.
Ruth Keillar (Clerk/RFO)
Also present: C/DCllr Marianne Overton, DCllr Lucille Hagues
0 members of the public present.
CHAIRMAN’S OPENING REMARKS. Chair Cllr M Nelstrop welcomed everyone to the meeting.
1. ELECTION OF CHAIR AND RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE.
It was proposed by Cllr G McLusky, seconded by Cllr K Willgoose and it was RESOLVED that Cllr M Nelstrop be re-appointed as Chair to the Parish Council. Cllr M Nelstrop and the Clerk signed the Acceptance of Office on 11 May 2022.
2. ELECTION OF VICE CHAIR AND RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE.
It was proposed by Cllr G McLusky, seconded by Cllr K Willgoose and it was RESOLVED that Cllr G McLusky be re-appointed as Vice-Chair to the Parish Council. Cllr G McLusky and the clerk signed the Acceptance of Office on 11 May 2022.
3. APOLOGIES FOR ABSENCE.
None received. Cllr T Sisson had advised that he would be arriving late.
4. DECLARATION OF INTERESTS
Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting.
None.
5. MINUTES
It was proposed by Cllr M Nelstrop, seconded by Cllr K Willgoose and it was RESOLVED that Notes of the Parish Council Meeting held on 13 April 2022 be approved as a true record and signed as Minutes.
6. PLANNING APPLICATIONS AND ISSUES
a) Applications received:
i. 22/0643/PNND Proposal: Proposed conversion of existing grain store into 2 no. dwellings Location: Field House Sleaford Road Brant Broughton.
An application for prior approval has been received for the above mentioned proposal. The purpose of the Prior Approval procedure is to determine whether or not any further approval is required, therefore, it is not subject to the usual consultation process as the Council is only provided with 56 days in which to make a decision.
No comments.
b) Decisions received:
i. 21/1550/FUL - approved 28/04/2022
Proposal: Erection of 6 no. poultry houses for broiler chicken production (300,000 bird capacity), and associated infrastructure including feed rooms/bins, water and gas tanks, generator, plant room, amenity building, drainage attenuation pond and access alterations. Location: Leadenham Poultry Farm Land North East Of Glebe Farm Sleaford Road
To note that C/DCllr Marianne Overton has moved to the Environment agency to question the Ammonia Levels and the accuracy of the AL report.
c) Street numbering/naming.
It was agreed that the favourite suggested name ‘Lawrence Way’ be submitted to NKDC, relating to the development at Main Road Leadenham.
7. REPORTS OF REPRESENTATIVES
To receive reports from the following:
a) Local Police – click here for information. Police Newsletter – click here.
b) District Councillor (DCllr Lucille Hagues, Cllr M Overton). District news – click here.
c) County Councillor (Cllr M Overton). Newsletters can be found here.
C/DCllr Marianne Overton added
* comments relating to CLLP had been submitted on behalf of the Cliff Villages.
* LCC has purchased a new machine to carry out pothole repairs, which is faster and less costly.
* Road works required at the traffic light cross-roads and drains on the by-pass will be reported by her to Highways as an additional report to the current route.
* Ukrainian people are receiving support and fundraising has been promising.
d) Village Hall Committee. Nothing to report.
8. HIGHWAYS ISSUES
a) Reports re Buses and HGVs – new reports from a member of the public are regularly received, with thanks. It was agreed to arrange a meeting with SWRA.
b) Footpath adjacent to the railway bridge – no updates available.
9. SPEEDWATCH SCHEME/SPEEDING ISSUES
a) Speed Indicator Device (SID – Cliff Cluster Scheme):
The device is still within the Parish and will be deployed whilst awaiting response from the PC overseeing the scheme. It was agreed to chase Bob re where the device is deployed, whilst it is still in the parish.
b) SID for Leadenham:
Quotes underway, to be reported in due course. It was agreed to ask Navenby for any guidance as they have recently purchased a new device.
c) Speedwatch Scheme: No updates to report. It was agreed to include an item in the Three Villages Magazine.
C/DCllr Marianne Overton and DCllr Lucille Hagues arrived at this point (19:51/20:05). Items 7 b) and c) were taken.
10. PARISH CLERK
To consider the Parish Clerk’s Report:
a) WPD have advised that the works in the Parish Field are due to commence around 20 June; updates will be issued by them in advance.
b) Clerk annual review took place on 20/04/2022, conducted by Cllr M Nelstrop and Cllr G McLusky. The review was signed off with no issues raised, follow up required ref Royal Fund and Retrieval of outstanding PC documents. A contract of employment was signed by the Clerk and the Chair.
c) The Chair and Clerk are to meet with Hailea Barrett, FCCEnvironment, at Leadenham Tip, 24/05/2022 at 10am. C/DCllr Marianne Overton asked to join this meeting and other cllrs are welcome to attend.
d) LCC Highways notification of TTR: 30mph speed limit Order - A17 (Between 650m Northeast & 1600m East of A607). Period of restriction: 01/06/2022 - 29/06/2022, 09:30 to 15:30
(Restrictions to be implemented for 1 days as and when required during this period, signage detailing accurate dates and times will be displayed on site in advance)
Alternative route or access arrangements:
Diversion routes and vehicular or pedestrian access arrangements will be signposted.
This information is also available in map form at https://one.network/
NKDC notification of Polling Place review – interim. Circulated to all (relevant section)
e) Website analytics for April 2022:
Users = 412 (+6.7%). Page Views = 1,660 (+20.6%). Unique Page Views = 1,354 (+11.1%). Average Time on Page = 00:00:24 (+32.9%).
11. CORRESPONDENCE.
a) An email has been received from a resident landowner requesting any updates regarding a PC Jubilee collaboration. A reply was sent to confirm that there are no current plans, and any developments will be shared with him.
12. FINANCIAL MATTERS
a) To approve the Statement of accounts and bank reconciliations, to be updated after the meeting, following receipt of the latest bank statements from Cllr K Willgoose:
The RFO reported balances at 04/05/2022:
i. HSBC deposit account balance as £13,777.13
ii. HSBC current account balance as £17,931.03
iii. Royal Fund £331.80.
RF monies has not been identified satisfactorily yet.
Bank charges: Maintaining the account £8.00, plus £1 per cheque.
Uncleared cheques:
101496, Glendale Countryside inv GC446-PC-03450 £266.99
Payments received, excluded in balances:
LAW (inv 20211105/1) £734.99
b) To ratify payments made between 13/04/2022 – 06/05/2022:
N/A
c) To consider any payments due at 13/04/2022:
Balance of expenditure against budget to date:
TOTAL SPENT
BUDGET
BALANCE REMAINING AGAINST BUDGET
INCOME/GRANTS FOR NOTE ONLY
CIL April 2021 £1,904.14 for use up to May 2026. report required by 31/12/21
CIL April 2019 £1,523.25 for use up to May 2024
S137 £8.12 x 327 £2,655.24
It was proposed by Cllr T Sisson, seconded by Cllr N Johnson and it was RESOLVED that the financial report and payments be approved.
d) It was noted that the application to Lloyds bank, with online banking and the RFO as a signatory for administrative purposes, is in progress.
e) It was noted that the AGAR for 2021-22 IA report and accounts sign off is to be carried out on 12/05/22 and the AGAR documents will be prepared, circulated and approved/signed at a following meeting.
13. PARISH FIELD/TREE PROJECT
Rory Booth has submitted an update as agreed, which has been posted onto the PC website. Rory is including an article in the Three villages Magazine.
14. PLAY AREA.
a) Monthly reports received.
b) The new play area project leader and Working Group is meeting on 24 May 2022. It was agreed that an extra-Ordinary meeting be arranged, so that the report can be received, progress noted, and any actions considered.
15. LITTER PICKING.
a) Litter pick arranged for 14 May 2022.
16. VILLAGE HALL/LAW/BOWLS CLUB
It was agreed that this item remain on the agenda and actioned in due course.
17. PARKING NEAR THE PRIMARY SCHOOL.
It was noted that the measures deployed have proved successful and the issue will be monitored.
Cllr K Willgoose requested that the PC ask LCC Highways if it is possible to extend the no parking markings outside the school.
18. QUEEN’S JUBILEE 2022.
No updates or actions required.
19. MEMORIALS
It was agreed that this be kept on the agenda and addressed at a future meeting. Cllr T Sisson reported that he is awaiting some information from the Vicar in relation to one of the memorials.
20. AGENDA ITEMS FOR NEXT MEETING.
Nothing to add at this stage.
21. DATE OF NEXT MEETING.
a) It was noted that the next meeting will be the 8 June 2022.
b) It was noted that the APM (Annual Parish Meeting) be held on Sunday 29 May 2022. The event with include an update on the Play Area, the Parish Field Project, and an invitation to attend will be issued to the Village Hall committee, Leadenham Players.
c) It was noted that there will be an Extra-Ordinary meeting on Tuesday 24 May.
d) It was noted that the Regular PC Meetings will change to the second Tuesday of the month, as of 13 September 2022.
There being no further business the Chair ended the meeting at 20:40
Chair……M, NELSTROP…………..Date…08/06/2022…….