July 13 2022 - Minutes
MINUTES OF THE PARISH COUNCIL MEETING OF
LEADENHAM PARISH COUNCIL
Held on Wednesday 13 July 2022, 7.26 pm at Leadenham Village Hall.
PRESENT: Cllr Melanie Nelstrop (Chair), Cllr G McLusky (Vice-Chair), Cllr N Johnson, Cllr S Locking, Cllr G Luff, Cllr T Sisson, Cllr K Willgoose.
Ruth Keillar (Clerk/RFO)
Also present: DCllr Lucille Hagues. *C/DCllr Marianne Overton arrived after close of meeting.
0 members of the public present.
CHAIRMAN’S OPENING REMARKS. Chair Cllr M Nelstrop welcomed everyone to the meeting.
1. APOLOGIES FOR ABSENCE.
None received.
2. DECLARATION OF INTERESTS
Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting.
None.
3. MINUTES
It was proposed by Cllr M Nelstrop, seconded by Cllr G Luff and it was RESOLVED that Notes of the Parish Council Meeting held on 8 June 2022 be approved as a true record and signed as Minutes.
At the chair’s discretion, item 5b) was taken at this point.
4. PLANNING APPLICATIONS AND ISSUES
a) Applications received:
i. 22/0939/TCA Description of works: T1 Conifer - fell Location: 5 Waterloo Paddock, Leadenham, Lincoln, Lincolnshire, LN5 0QW.
Comments by 20 July 2022.
ii. 22/0930/TCA Description of works: T1 Walnut - raise crown to 4m to reduce overhang over garden and remove Ivy to prevent suffocation; T2 Field Maple -to reduce overhang over garden and remove Ivy to prevent suffocation; T4 Field Maples - fell; G1 Hawthorn hedge - trim sides and top removing approx 1m in height Location: 3 The Blacksmiths Gardens, Leadenham, Lincoln, Lincolnshire, LN5 0FP.
Comments by 20 July 2022.
iii. 21/1975/RESM Proposal: Reserved matters application for the erection of 25 dwellings with design, scale, appearance, layout and landscaping to be considered pursuant to application 18/1045/OUT - Residential development of up to 25 dwellings (outline with access to be considered) Location: Land Off Main Road Leadenham.
Submission of revised site layout, updated drainage strategy and tree protection plan
Comments by 01/08/2022
b) Decisions received:
i. 22/0643/PNND Proposal: Proposed conversion of existing grain store into 2 no. dwellings Location: Grain Store At Field House Farm Sleaford Road Brant Broughton.
Approved. NKDC notice: prior approval is required and is approved.
c) Street numbering/naming. N/A
5. REPORTS OF REPRESENTATIVES
To receive reports from the following:
b) District Councillor (DCllr Lucille Hagues, Cllr M Overton). District news – click here. DCllr Lucille Hagues read through the majority of her report, which had been circulated to all prior to the meeting.
c) County Councillor (Cllr M Overton). Newsletters can be found here.
C/DCllr Marianne Overton arrived after close of meeting and gave an informal update to Vice-Chair and other Cllrs present at that time.
d) Village Hall Committee. Reports had been received and circulated for meetings of 06/06/2022 and 05/07/2022, including an update of financial information. The clerk reported that an exchange of information relating to the Bowls Club had been made.
It was noted that Cllr M Nelstrop is seeking an update regarding any requirement for a Cllr to be appointed to the LVH Committee and will advise in due course.
6. HIGHWAYS ISSUES
a) Reports re Buses and HGVs – new reports from a member of the public are regularly received, with thanks. It was agreed to keep this item on the agenda.
b) Footpath adjacent to the railway bridge. Cllr M Nelstrop had received correspondence from Rowan smith, LCC Highways, circulated to all, reporting that further vegetation could be cut, but that no further works were planned.
c) It was noted that a request for a meeting with SWRA had been submitted (14/05/2022) not reply to date.
d) It was reported that the footpath which runs along the side of the field (RHSAW) is overgrown and appears to have been taped off to prevent use. It was agreed that the Clerk report this to the relevant body.
7. SPEEDWATCH SCHEME/SPEEDING ISSUES
a) Speed Indicator Device (SID – Cliff Cluster Scheme):
The device will be passed onto Harmston PC, via the Village Keeper.
b) SID for Leadenham:
Quotes underway, to be reported in due course.
c) Speedwatch Scheme: One volunteer had come forward, following an article in the Three Villages Magazine. The volunteer has been asked to attempt to recruit a further 2 or more, as a minimum of 3 (ideally more) persons is required in order to operate the scheme.
8. PARISH CLERK
To consider the Parish Clerk’s Report:
a) LCCHighways has been contacted to request that the planned works on the A607, Fulbeck Bridge, due to commence 27 July, be re-scheduled to October, in order to alleviate issues with farming annual harvest traffic and to ask why the Pc had not been contacted regarding this directly.
Reply received to explain the works programme and the requirement to follow the schedule (circulated to all 05/07/2022)
Updated notice of works received and posted online (05/07/2022).
b) Glendale Countryside has been asked to re-cut the area of the Playing Field, due to a poor cut last time.
c) Fly tipping on the Newark Road has been reported to NKDC. ICollection is arranged for a JCBs worth of waste.
d) NKDC has been contacted to request an update on CIL monies relating to Glenrowan Homes developments. The funds have been received from the contractor and due payments to LPC will be made in October 2022.
e) Annual Insurance for the PC has been received for 02/06/2022 – 01/06/2023, £373.58; this is the second year of the fixed price 3 year long term agreement.
f) VH postcode amended on LPC website.
g) The Clerk attended LALC networking and information day, Wednesday 06/07/2022. The day covered:
i. Digital cemetery mapping (not relevant for Leadenham)
ii. NHS/ICB presentation by Chief exec John Turner. Included stats and updates on Lincs NHS and proposal to get PCs involved in the wellbeing and health of communities.
iii. BHIB – insurers presentation re Resilience and Risk Management. Informative checklist provided for reference.
iv. Code of Conduct – presentation by NKDC DMO, WLDC MO, SHDC DMO, ELDC MO. LPC has adopted the new code and the importance of compliance was emphasised. Further in depth training is provided FOC, Clerk booked onto session via Teams, 19/07/22, 2pm.
Suggestions to help inform Cllrs discussed and Cllr training flagged as very important.
Chairs’ welcoming comments could be used to include snippets of the code.
v. LALC website is being updated and the new version required training to be undertaken by users. The Clerk will attend a training session, via Zoom, FOC, Wed, 27/07/22, 1-3pm.
vi. LALC ‘shining star awards’ for Cllrs, PCs and Clerks who were nominated.
h) Updating the Lincolnshire Minerals and Waste Local Plan – Issues and options consultation and call for sites. Information circulated, public consultation is available and posted onto the PC website. Survey is here: www.letstalk.lincolnshire.gov.uk
i) WPD – works in Parish Field, Friday 24th June 2022 and aim to have all works complete by 1st July 2022.
j) NKDC – New Code of Conduct requires new Register of Members’ Interests forms to be completed by all Cllrs. (circulated to all 08/07/2022). Signed CoC acceptance forms received from Cllr T Sisson and Cllr S Locking. RoMI forms received from Cllr S Locking, Cllr T Sisson and Cllr K Willgoose. Remainder of Cllrs forms to follow.
Website analytics for June 2022:
Users = 384 (-10.7%). Page Views = 1,659 (-1.7%). Unique Page Views = 1,351 (+2%). Average Time on Page = 00:00:27 (+34.1%).
9. CORRESPONDENCE.
a) Member of the public have volunteered to help with the Play area project – forwarded to the WG leader.
b) Member of the public has volunteered for the CSW Scheme; reply sent to confirm the correspondent is added to a list (of one).
c) MP for Sleaford and North Hykeham, Dr Caroline Johnson, is inviting Cllr within her constituency to a Q&A event, Tuesday 9th August, 10:30am -12:30pm at a local village hall in the Division (exact location tbc nearer the time). Any cllrs wishing to attend can book a place via the Clerk, by 20/07/22.
d) Correspondence received from a member of the public requesting information relating to an area of land for use as allotments and querying the ‘Parish Field’. The Clerk had replied outlining the Parish Field and confirming that LPC has no allotments. Cllr M Nelstrop had supplied some background information which will be sent to the correspondent.
10. FINANCIAL MATTERS
a) To approve the Statement of accounts and bank reconciliations as at 04/06/2022.
The RFO reported balances as at 04/06/2022:
i. HSBC deposit account balance as £25,778.09
ii. HSBC current account balance as £6,363.53
iii. Royal Fund £331.80.
Bank charges: Maintaining the account £8.00, plus £1 per cheque.
b) To ratify payments made between 08/06/2022 – 08/07/22:
n.b item 16 is year 2 of a 3 LTA, as agreed at Actions taken during under the terms of the Delegated Powers to the Clerk resolution, minute 04/05/21/18c. 01/06/2021 – 31/07/2021, item 1.
c) To consider any payments due at 13/07/2022:
i. It was noted that a request for purchase of a battery for the defibrillator has been forwarded to Cllr M Nelstrop, who had circulated to all.
a) It was noted that there is no clarity over who owns/is responsible for the defibrillator, however Cllr M Nelstrop reported that a member of public carries out the required checks.
b) It was agreed to establish the correct facts, for the records and for Audit purposes
c) It was noted that there is no historical or current allowance within the budget, except a £30 item, which had been retained, and believed to be for replacement pads.
d) A purchase or donation for a battery can be considered, irrespective of ownership and the budget can be adjusted next year to accommodate any charges, if required.
e) It was noted that the RFO is awaiting a new cheque book, which will be forwarded via Cllr K Willgoose.
f) It was suggested by Cllr K Willgoose that the previous clerk be consulted in an attempt to clarify the ownership and arrangements for the servicing of the device.
Balance of expenditure against budget to date:
TOTAL SPENT
BUDGET
BALANCE REMAINING AGAINST BUDGET
INCOME/GRANTS for note only
CIL April 2021 £1,904.14 for use up to May 2026. report required by 31/12/21
CIL April 2019 £1,523.25 for use up to May 2024
Ringfenced for SID £2,500.00
S137 £8.12 x 327 £2,655.24
11. PARISH FIELD/TREE PROJECT
No update to report.
12. PLAY AREA.
a) Monthly reports received.
b) The new play area project leader and Working Group has been taken forward by Mr M Everett, who is reporting to the WG Leader, Mrs E Sisson. Further quotes are in process, further public consultation is taking place and detailed comparisons are being collated for presentation to the PC.
c) The Clerk reported the following:
Play area costs for new area:
i. RoSPA, via Playsafe: Post Installation Inspection is recommended upon completion and before opening to the public. The cost for this is £395 plus VAT and would take place within 2-3 weeks on receipt of an order. The Clerk is checking if this is a legal requirement.
ii. RoSPA annual inspection which is booked for August is £70 plus VAT for up to five play items, any over five is an additional £3.50 per item.
iii. Insurance currently covers a play area up to £40k is covered, based on the population size. For a play area with a value of £90-£100k the additional premium would be £92.92 Including Insurance Premium Tax.
iv. The Clerk and M Everett met on 12 July to discuss previous FCC application info.
v. The additional income to the PC would put the PC into the AGAR level 3 for future External Audits, at a cost of approximately £200+VAT.
13. LITTER PICKING.
a) Litter picking is ongoing.
b) Additional pickers for metal objects have been purchased.
c) Fuel reimbursement for Litter Picking leader at Minute 10c) above, approved as standard.
14. VILLAGE HALL/LAW/BOWLS CLUB
a) LAW – an invoice for the costs of use of the PC property be issued, 2021-2022 to be issued. (based on 19.3% of the VH insurance premium as an indicator tool for costs).
b) Bowls club (BC).
i. an invoice for the costs of use of the PC property e issued, 2021-2022 + backdated to include 2019-2020 and 2020-2021, previously rejected. (based on 3.4% of the VH insurance premium as an indicator tool for costs).
ii. It was proposed by Cllr T Sisson, seconded by Cllr M Nelstrop and it was RESOLVED that any current lease needs to be clarified (Cllr T Sisson to investigate) and that dependant on the findings, that fair notice should be given to the BC and a new lease and SLA be drafted.
The Clerk will draft a SLA to be circulated for comment/amendment to Cllrs and representative of the LVH Committee, prior to discussions with the BC.
15. PARKING NEAR THE PRIMARY SCHOOL.
a) It was noted that the safety cones, previously provided, although frequently moved by those collecting children, had now been removed.
b) It was noted that Police had attended, as requested. Suggested action, they will request that the school do a leaflet drop to all parents, and they suggest that the PC considers black and white bollards be erected on the verge (costs not known at this time). It was noted that the police had been asked to meet with Cllrs to view this issue, however no notice of the visit had been received.
c) It was noted that the request via fixmystreet to extend the zig-zag safety markings adjacent to the school, particularly on the North side, was scheduled to be done. (fixmystreet update circulated to all 17/05/2022 – and reported at the meeting of 08/06/2022).
d) It was noted that the stakes purchased for the area are still to be deployed. (as agreed 09/02/2022, Minute 17 iii, to deploy stakes, tape and signage).
16. MEMORIALS
It was agreed that this be kept on the agenda and addressed at a future meeting.
17. AGENDA ITEMS FOR NEXT MEETING.
Nothing to add at this stage. It was agreed to ask the Police to attend the next meeting.
18. DATE OF NEXT MEETING.
It was noted that the next meeting will be w/c 22 August 2022, date to be confirmed.
There being no further business the Chair ended the meeting at 20:49
Chair…………M. NELSTROP…………Date……23 AUGUST 2022………….