September 12 2023 - Agenda
LEADENHAM PARISH COUNCIL
Membership
Chair: Cllr Melanie Nelstrop, Vice-Chair: Cllr Gary Luff.
Councillors: Paul Dowen, Martyn Everett, Nick Johnson, Karin Willgoose.
Dear Councillor, You are hereby summoned to attend the next meeting of LEADENHAM PARISH COUNCIL on Tuesday 12 September 2023, AT 7:15PM, at Leadenham Village Hall
Ruth Keillar, Clerk to the Council. 7 September 2023.
AGENDA
Chair’s Opening Remarks.
1. APOLOGIES FOR ABSENCE.
To receive any apologies for absence.
2. DECLARATION OF INTERESTS
Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting.
3. PUBLIC FORUM
To resolve to suspend the meeting to allow no more than 15 minutes of public forum.
4. MINUTES
a) To approve the Minutes of the Annual Meeting of the Parish Council Meeting held on 11 July 2023.
5. PLANNING APPLICATIONS AND ISSUES
a) Applications received:
i. Application Reference: 22/1305/LBC and 22/1304/HOUS.
Proposal: Erection of new detached double garage, formation of parking area to front, new vehicular access and erection of new gates Location: 51 High Street Leadenham Lincoln.
Deadline for comments 21 August 2023. No meeting held therefore no comments submitted.
ii. Application Reference: 22/1520/FUL – amended plans.
Proposal: Erection of five dwellings and garages Location: Barns At Field House Farm Sleaford Road Brant Broughton.
Deadline for comments 21 August 2023. No meeting held therefore no comments submitted.
iii. 23/1013/TCA Description of works: Yew x 2 - Trim 6-10 inches; Holly x1 - Reduce height by 1m; Fruit trees - Prune back to promote growth; Cherry tree - Formative pruning Location: Hillside House, 39 High Street, Leadenham.
Comments by 19/09/23
iv. 23/1014/TPO Description of works: Horse Chestnut - Maximum of 2m crown reduction, remove epicormic growth from base. Location: Hillside House, 39 High Street, Leadenham.
Comments by 19/09/23.
b) Decisions received:
None at time of agenda publication.
c) Street Naming:
i. George House, 26a High Street, Leadenham, Lincoln, LN5 0PN. Addition of house name. (plan attached).
6. REPORTS OF REPRESENTATIVES
To receive reports from the following:
a) Local Police – click here for information. Police Newsletter – click here.
b) District Councillor (DCllr Lucille Hagues, Cllr M Overton). DCllr Hagues reports can be found here
c) County Councillor (Cllr M Overton). Newsletters can be found here.
d) Leadenham Village Hall Committee, if applicable.
7. POLICIES AND PROCEDURES (deferred from 11/07/2023)
a) To consider re-adopting the following policies and procedures:
i. Standing Orders
ii. Financial Regulations
iii. Code of Conduct
iv. Complaints.
v. Communications
vi. Model Publication Scheme
vii. Audio Recordings at Meetings
viii. Co-option for vacancies
ix. Bullying and Harassment
x. Equal Opportunities and Diversity.
b) To consider adopting the following new policies
i. Volunteers Policy and confirm required details are provided.
ii. Staffing Committee Terms of Reference
c) To consider re-adopting the following GDPR policies
i. Data Protection
ii. Data Map
iii. Records Retention
iv. Subject Access Request Procedure (SAR)
v. Data Breach
vi. Privacy Notices
vii. Security Compliance Checklist – reconfirm.
8. HIGHWAYS ISSUES
a) To receive any updates regarding buses and HGVs and to consider any action required.
b) To receive any updates regarding the footpath adjacent to the railway bridge and to consider any action required.
c) To consider completion of the LCC Highways Questionnaire, circulated to all 22/07/2023.
9. PARISH CLERK
To consider the Parish Clerk’s Report (to follow).
10. CORRESPONDENCE
To consider correspondence (to follow).
11. FINANCIAL MATTERS
a) To consider the Financial Report (to follow).
b) To receive any updates regarding the application to Lloyds, to include online banking.
c) To receive any updates regarding the application for an Equals Card account.
d) Insurance for the Village Hall.
e) Precept planning.
12. PLAY AREA
a) To receive any updates regarding the application for a grant, FCC application 5093/Grant CF2330.
b) To receive any updates regarding the works.
c) To note receipt of the ROSPA report, 17/08/2023, to consider any action required and to retrospectively approve the removal of the Spring Horse, due to Health and Safety issues identified in the report.
d) To consider any further action required.
13. LITTER PICKING.
NKDC Litter Picking report and application for funding has been received (05/09/2023), deadline to submit is 06/11/2023. To agree that the Clerk creates/submits this on behalf of the PC prior to the deadline.
14. LITTER BIN ON SLEAFORD ROAD, BLACKSMITHS GARDENS.
To receive any updates regarding a replacement.
15. VILLAGE HALL/LAW/BOWLS CLUB
To receive any updates regarding the drafting of Service Level Agreements (SLA) for the above groups and any action required.
16. MEMORIALS
To receive any information regarding the Memorials and any action required.
17. AGENDA ITEMS FOR NEXT MEETING. To consider any items for inclusion in the next agenda.
18. DATE OF NEXT MEETING.
a) To note that the next meeting of the Parish Council is Tuesday 10 October 2023.