May 2019 Minutes
Minutes of the Annual Parish Council Meeting (referred to in Agenda as Annual General Meeting) held on Tuesday 9th May at 6.45 pm in the Village Hall
Present: Ms M Nelstrop, Mr S Locking, Mrs K Willgoose, Mrs C Stokes, County & District Councillor Mrs M Overton.
1. Election of Chairman for the coming year – 2019/20
Mrs K Willgoose proposed Ms M Nelstrop Mrs C Stokes seconded the proposal.
There were no further proposals. Ms Nelstrop was duly elected and took the Chair.
2. Election of all Officers with responsibility.
Election of Treasurer
Mrs C Stokes proposed Mrs K Willgoose. Ms M Nelstrop seconded the proposal Mrs K Willgoose was duly elected
Election of Vice Chair
As two Councillors were absent, it was agreed to delay election of Vice Chair until next meeting.
Election of Representative for Village Hall
Mrs K Willgoose proposed Mrs C Stokes. Ms M Nelstrop seconded the proposal. Mrs C Stokes was duly elected.
Election of Representative for the Law Committee Mrs K Willgoose proposed Ms M Nelstrop. Mrs C Stokes seconded the proposal Ms M Nelstrop was duly elected.
3. Apologies – Mr T Sisson, Mr G McLusky
Declarations of Interest – none
4. Consideration and signing of the Draft Notes from the previous meeting into Minutes
Mrs C Stokes proposed they by a true record of the meeting. Mrs K Willgoose seconded the proposal. The Chairman signed the Minutes
5. Consideration of the Clerk’s Report on Matters arising from the Minutes
a) War memorial refurbishment – on going
b) Replacement of Litter Picking sticks – on going
c) SPID – cheque being held, awaiting the map of prospective sites.
d) WiFi in the Village Hall – Councillor Mr McLusky attended the previous Village Hall meeting but is absent to report.
e) Dog poo letter to a resident identified for not picking up – on going.
f) Lowering of kerbs in two areas identified for need – an application has been forwarded to LCC Highways. Indications are that this will not be carried out quickly.
6. Consideration of Planning Matters – none
7. Consideration of Financial Matters
a) Bank Statements
H.I. a/c as of April 4 th 2019 £13,473.09
Community a/c as of April 4th 2019 £1,749.91
b) Payments in nil
c) Payments to be made
Glendale (grasscutting) £284.29 M Everett (maintenance services) £130.00 H Stubbs (accounting services) £130.00 Mrs P Brumhead (Internal Audit services) £50.00 Mrs C Stokes proposed these payments be made. Mrs K Willgoose seconded the proposal. There were no objections.
d) Report from LAW regarding return of monies owed to PC funding refurbishment work on sports courts. £5,404 balance owed to the PC from LAW. £1000 cheque already forwarded from LAW to PC – yet to be paid into the account £3,000 expected to be forwarded to PC from Tennis Club by October £2,500 from Hockey/Football Clubs by the end of financial year VAT returns of £8,980 awaited.
8. Consideration of Police Report
a) Theft – Long Lane on 24.4.19 – Theft of Electric Cable – Filed undetected
b) Burglary – Industrial Estate between 29.4.19/30.4.19 – Theft of machinery and plant – filed undetected.
9. Consideration of Matters of Correspondence
None 10. Matters for Urgent Discussion
a) Drains on Sleaford Hill have been repaired (re tarmacked around the metal grills) rendering them safer for cyclists but the drains are full of rubbish therefore ineffective in taking surface water from the road surface during rainfall. Report to be made.
b) Hedge from house opposite Village Hall is overgrowing the footpath on A607 and along the footpath adjacent to the house, from A607 to Poor Row. Clerk tp report.
c) Pot holes – Coronation Island and Rectory Lane/A607 junction – to be reported.
There being no further business the meeting closed at 7.15 pm.