March 2019 Minutes
Minutes from the meeting of the above Council held on Tuesday 19th March at 7.30 pm in the Village Hall
Present: Mr G McLusky, Mr T Sisson, Mr S locking, Ms M Nelstrop (Vice Chair/Acting Chair), Mrs K Willgoose.
1. Apologies: Mrs C Stokes. District & County Councillor Mrs M Overton
Declarations of Interest: none.
2. Consideration and signing of the Draft Notes into Minutes of the previous meeting
Mr G McLusky proposed that they be a true record of the meeting. Mr T Sisson seconded the proposal. All members were in agreement. Ms Nelstrop signed the Minutes.
3. Consideration of the Clerk’s Report on Matters Arising from the Minutes
a) War Memorial refurbishment works – on going
b) Litter picking sticks – replacemenst required – on going
c) Large advertisement attached to telegraph pole opposite Filling Station – has disappeared.
d) SPID – request for map of possible positioning of the speed device in the village and a cheque in payment (in conjunction with other Cliff Villages) is required.
4. Consideration of Planning Matters
(No new applications received.)
Outline Planning Application for 25 homes on Leadenham Industrial Estate - to be considered by NKDC Planning Committee on Tuesday 26th March
Consideration was given as to whether a Councillor should speak at the Planning Meeting in support of the letter of objections already forwarded. Members felt their case had been clearly presented in the letter already forwarded.
5. Consideration of Financial Matters
a) Bank statements were not available * Councillors asked for it to be noted that £4,000 was to be transferred into the Community account to ensure sufficient funds available to cover the final two payments required on the LAW refurbishment work and other payments due
b) Payments in – none
c) Payments to be made
HB Sports Surfaces Ltd (4.3.19) £10,364.40 (Law refurbishment stage 2 payment
HB Sports Surfaces (19.3.19) £10,364.40 (LAW refurbishment stage 3 payment)
Mr M Everett (handyman Services) £110.00 Lincs Assoc Local Councils (subs) £143.04
H Proctor (salary) £278.09
H Proctor (expenses) £100.00
HMRC £69.40 Bracebridge Heath PC (SPID) £260.00
Mr McLusky proposed that the payments be made. Mr S Locking seconded the proposal. All members were in agreement.
d) Purchased of SPID equipment – Mr McLusky raised the point that view of a photo of the device was necessary to decide whether or not brackets were necessary to attach the device to a lamp post. Mr McLusky to undertake.
e) End of year accounts – Clerk reported that Ms Stubbs was prepared to prepare the accounts for the end of year balances and complete the External Audit should it be required.
6. Consideration of the Police Report
There have been no recorded crimes with the last month.
7. Consideration of the County and District Councillor Reports
County & District Councillor Mrs M Overton’s monthly report is available to view on the parish website.
8. Matters of Correspondence
Notification received regarding the road closures and diversions which will take affect in the area during the annual Cereals Event being held on Colby Heath
9. Consideration of a Report from the recent meeting with representatives on the newly opened Landfill Site
Mr McLusky and Ms Nelstrop reported:
a) Site appears tidy and well run
b) Road sweepers are on site to deal with spillage on road surface
c) Rodent management – no activity reported to date. No wet/food items being brought onto the site.
d) Water leakage and regular testing – reported to be regular checks.
10. Consideration of further information regarding installation of WiFi in the Village Hall
The Clerk reported on comments from the Village Hall committee regarding installation: questions regarding a) the possibility of people logging onto Village Hall system thus gaining free access/usage from outside the Hall
Councillors pointed out that the password can be changed regularly to avoid such a situation arising, system could be switched off when Hall not in use and all felt that installation would be a huge advantage to offer possible bookings
11. Consideration of further complaints regarding dog poo on pavements in the north end of the village
The employment of a Warden licenced to issue fines (up to £1000) was seriously discussed.
The feeling was that if only one dog owner was fined – that would be an effective deterrent to other dog owners to comply with the law. A letter to be forwarded to all householders in North Road, Main Road, Queensway and Waterloo Paddock to this effect pointing out the cost to the Parish and thus an increase in Council Tax bills next year.
12. Consideration of actions required in preparations for the ‘Stick up for your Environment’ event on March 27th in the Village Hall
The Clerk outlined all the events planned to take place and areas of display including all the litter picked within the parish during March, a display of fly tipped objects gathered, Posters by primary School pupils, a staged litter pick by pupils.
13. Election procedure
The Clerk issued Nomination Paper Packs and various issued regarding ensuring various areas were completed as required by legislation.
14. Matters for Urgent Discussion
a) Dropped kerbs required - two areas have been identified as requiring dropped kerb son pavements (Rectory Lane/A607 and corner of Hill View Cottage adjacent to Coronation Island) Request to be put forward to Highways.
b) Some concern expressed regarding polo ponies currently grazing in the field behind Primary School – was there water available
Also some reports of horse manure on some pavements in the village since the ponies started being exercised ready for the on coming season.