October 2019 Minutes
Minutes of the meeting of the above Council held on Tuesday 8th October 2019 at 7.30 pm in the Village Hall.
Present: Mrs K Willgoose, Ms M Nelstrop (chairman), Mr T Sisson, Mr G McClusky, Mr S Locking, Mrs C Stokes
On opening the meeting, Ms M Nelstrop (chair) announced an additional item to the agenda: item 2b to consider and sign the Minutes for the Extra Ordinary Meeting held on Sept 17th in the Village Hall to consider the Planning Application for housing development to the rear of The George Hotel
Ref:19/1084/FUL
Proposal: Erection of 7no. dwellings, including relocation of pub car parking area, conversion of pig sty building into bin store and formation of pedestrian access. Location: Land To The Rear Of The George Hotel Main Road Leadenham Lincolnshire LN5 0PN
1. Apologies – District Councillor Mrs Lucille Hagues
Declarations of Interest – none
2 a) Consideration and signing of the Draft Notes into Minutes of the meeting held on 27th August 2019
Mrs K Willgoose proposed they be a true record of the meeting. Mrs C Stokes seconded the proposal. There were no objections. The chairman signed the Minutes
b) Consideration and signing of the Draft Notes into Minutes of the Extra Ordinary Meeting held on September 17th to consider Planning Application Ref: 19/1084/FUL (details above)
Following discussion Mrs C Stokes proposed there be no comments. Mr McLusky seconded the proposal. There were no objections.
3. Consideration of the Clerk’s Report on Matters Arising from the Minutes of the previous PC Meeting
a) WiFi for the Village Hall – it was reported that the Village Hall Management Committee, following research decided that it was not significantly advantageous, considering the installation costs, to go ahead with that installation.
b) Pot holes – large hole opposite primary School has been reported again as Fix my Street currently reports it as having been fixed.
c) Fund Raising Committee – decision has been made to use Internet Banking with Mrs C Stokes as the primary users and Mrs E Sisson and Mrs R Whitwham secondary users. Signed copies of the Minutes of the Village Hall Committee meeting recording the decision to be forwarded to the Bank.
d) Development of the residence opposite the Village Hall – queries have been put forward regarding the cutting down of some mature trees on site and the installation of plastic framed windows, given the dwelling is within the Conservation area. The Planning Officer (NKDC) responded: this is allowed as section 4 has not been removed from the Conservation area restrictions.
e) TIM unit (flashing sign warning passing traffic of their speed) – for the next agenda.
4. Consideration of Planning Matters
a) Receipt of Application 19/1219/PNH
24 Waterloo Paddock, Leadenham. Not for comment
b) Negative and positive comments regarding Planning Applications.
The Clerk reported a query from a resident regarding the fact that Planning Applications received negative comments but never (it seems) positive/supportive comments. This was discussed but no positive answer was achieved.
5. Consideration of Financial Matters
a) Bank Statements - none received to date
b) Payments in
Litter Grant £91.14 LAW repayment £3,404.00
c) Payments to be made
NKDC Parish Council Elections £72.90
Glendale Countryside (grass cutting) £664.61
NKDC Small Society Lotteries £20.00
Came & Company (Village hall Insurance) £1,867.71
H Proctor (Clerk’s salary) £290.00
HMRC £72.49
Clerk’s Expenses £137.50
H Proctor (ticket purchases for Community Champion Awards) £90.00
M Everett (Handyman Services) x 2 £280.00
PKF Littlejohn (External Audit) £360.00
British Legion Poppy Wreath (s137) £30.00
Mr T Sisson proposed the payments be made. Mrs K Willgoose seconded the proposal. There were no objections.
A request from Leadenham PCC has been received regarding outstanding payments (s137 grant) for the annual maintenance of the Church Clock. The Clock has not had any maintenance undertaken for two years and grant payments from the PC were thus held over.
Following discussion, Councillors were unanimous to continue retaining the amounts until the Church clock maintenance can resume.
6. Police Report
a) Theft of vehicle from commercial premises on Main Road. Vehicle was later recovered. Enquiries on-going.
b) Burglary – attempted garage break in on High Street. No entry gained,
7. District & County Councillor Reports
County & District Councillor Mrs M Overton’s monthly Report is available on the parish website.
8. Consideration of Matters of Correspondence
None
9. Report regarding investigations on possibility of WiFi installation in the Village Hall
This matter already reported in Matters Arising – item 3a.
10. To further discuss and identify specific traffic/speeding problems on High Street/ High Street north and Back Lane in preparation for a meeting with Highways.
Possible requests to be put forward
a) Extend the bend on the corner of the junction from The George Hotel and High Street north (by car sales) to slow traffic down on the approach from Newark side and entering High Street north.
b) Parked vehicles along High Street and High Street north create complications for other vehicle passing along those streets. There have been residents’ parked vehicles damaged as a result. Possibility of one way traffic on High street north was discussed.
c) School buses are a problem along High Street and often have to mount the footpath to continue.
d) Speeding – 30 mph signage along A607 from SWRA through to St Anne’s Well.
e) 20 mph sign by the Primary School.
11. To discuss the launch date for the Neighbourhood Plan Following discussion it was agreed that Spring would be better time to introduce the matter to residents.
12. To address a complaint against the Clerk and compliance with Complaints Policy.
A complaint has been received form a non-resident of the parish. The matter was reported. Following discussion a formal response was compiles and will be forwarded to the complainant
13. To address the recent submission of resignation by the Clerk
The Clerk explained the procedures involved in hiring another Clerk and the necessity to comply with staff policy and the law.
The Clerk offered to continue in post until the end of the financial year.
14. Matters for Urgent Discussion
a) Entrance to Farm Shop – kerb and pothole to be reported for repair.
b) Query received regarding the removal of the Chestnut tree at No 3 Waterloo Paddock as to whether a new tree is to be planted in place.
c) Fly tipping reported by the old entrance to the household waste recycling area on Quarry Lane.
d) Parish Field – options on how to go forward on practical usage of the field and the costs involved are to be investigated.
There being no further business, the meeting closed at 9.25 pm. The next meeting will be held on Tuesday 12th November at 7.30 pm in the Village Hall