2025 Parish Council Minutes of Meetings

NOTES OF THE MEETING OF THE PARISH COUNCIL OF

LEADENHAM

Held on TUESDAY 9 September 2025 at 7.00pm at Leadenham Village Hall.

PRESENT: Chair: Cllr Melanie Nelstrop

Councillors: Cllr Martyn Everett, Cllr Karin Willgoose, Cllr David Nelstrop

Sharon Johnson (Clerk/RFO).

Also present DCllr Lucille Hagues (part meeting)

1 Member of public

1. Apologies for Absence - Vice-Chair Cllr Spencer Hall & Cllr Peter Linacre

2. Declaration of Interests - none

3. PUBLIC FORUM – none

4. SPORTS FACILITIES - Presentation on paddle courts was received, item on hold pending lease investigations

5. Minutes - It was unanimously RESOLVED that Notes of the Meeting of the Parish Council held on 8th July 2025 and the extraordinary meeting held on 13th August 2025 be approved as a true record and signed as Minutes.

6. VILLAGE HALL –

a) Cllr Melanie Nelstrop gave an update regarding recent communication from LVH200 regarding lease/operational arrangements. Awaiting further information in due course

b) Insurance questionnaire, ACTION: Clerk to forward to LVH & Cllrs not present

19:21 - DCllr Lucille Hagues left the meeting

7. RENEWAL/EXTENSION OF LEASE

It was RESOLVED to contact the agent regarding the future of the sports field. ACTION: Clerk to contact agent

8. Planning Applications and Issues

a) Applications received: None

b) Decisions received: None

9. Solar FarmS

a) Cllr M Everett informed of the next Solar Action Group meeting on 25th September at Welbourn Village Hall at 7pm

b) Communication - Deferred

10. Reports of Representatives

To receive reports from the following:

a) District Councillor (DCllr Lucille Hagues). Reports can be found here

b) County Councillor (Cllr M Overton). Newsletters can be found here.

11. Clerk REPORT – Clerk discussed operational arrangements regarding 6 monthly finance audit. ACTION: Clerk to forward finance spreadsheet and bank statements to Cllr K Willgoose for review

12. CORRESPONDENCE

a) Litter picking grant 2025-26. ACTION: Clerk to apply and contact Litter picking group

b) Sign removals from LCC. ACTION: Clerk to reply No removals needed

c) dog litter bin on The Green ACTION Cllr D Nelstrop to review

FINANCIAL MATTERS August 2025

1. To approve the Statement of accounts, Transfers and bank reconciliation at 31/08/2025.

Statement of Accounts at 31/08/2025:

Lloyds Community Account (****9760)                          £974.57

Lloyds BB Inst (savings) Account (****7762)          £38,616.36

Equals Account (****9509)                                            £29.44

Total                                                                    £39,620.37

Royal Fund                                                                  £331.80

Incl Interest accrued: July                                             £28.51

                                August                                         £28.22

Income included in balances: None

Transfers: £11,000 from Lloyds BB Inst (savings) Account to Lloyds Community Account on 28th July 2025

Balance of accounts at 31/08/2025:

CIL

CIL Deadlines

Ringfenced for election costs £3,000

S137 £10.81 per elector. x310 = £3,351.10

It was RESOLVED that the bank reconciliation, transfers and statement of accounts be approved

2. payments made between 30/06/2025 – 29/08/2025 ratified:

3. Upcoming regular payments noted

Clerk Salary £421.56 + additional hours

Clerk Expenses £41.67

Service Charge £4.25

Glendale £424.85

4. It was RESOLVED to approve non-regular payments: £65.00 - 34SP.Com (Email domain)

5. LGS pay award agreed increase for 2025-26 backdated to 1st April 2025 as noted in employment contract noted

6. AGAR 2024-25

PKF Littlejohn LPP issued the External auditor’s Report on 25/07/24. Circulated to all and posted online with the Notice of Conclusion of Audit.

13. MEMORIAL

War Memorial – Deferred

14. PLAY AREA

a) Refurbishment – Funding application submitted

b) ROSPA inspection noted

15. VILLAGE MAINTENANCE – Works to commence 18th September 2025

16. AGENDA ITEMS FOR NEXT MEETING. None

17. Date of Next Meeting. The next meeting is Tuesday 9th October 2025.

18. IT WAS RESOLVED TO EXCLUDE THE PUBLIC AND PRESS FOR CONSIDERATION OF THE FOLLOWING CONFIDENTIAL MATTERS. 

a) Employment contract review – Hours – It was RESOLVED to increase contracted hours to 8 per week ACTION: Clerk to amend contract for signing

b) Employment contract review – Pension – ACTION: Clerk to research and report findings at next meeting

There being no further business the Chair ended the meeting at 20:06

Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next Parish Council meeting.