2025 Parish Council Minutes of Meetings

NOTES OF THE MEETING OF THE PARISH COUNCIL OF

LEADENHAM

Held on TUESDAY 11 November 2025 at 7.00pm at Leadenham Village Hall.

PRESENT: Chair: Cllr Melanie Nelstrop Vice-Chair: Vacant

Councillors: Cllr Martyn Everett, Cllr Karin Willgoose, Cllr David Nelstrop, Cllr Peter Linacre

Sharon Johnson (Clerk/RFO).

Also present DCllr Lucille Hagues and CCllr Marianne Overton (part meeting)

0 Member of public

1. Apologies for Absence – None

2. Declaration of Interests - none

3. PUBLIC FORUM – None

4. Minutes - It was unanimously RESOLVED that Notes of the Meeting of the Parish Council held on 14th October 2025 be approved as a true record and signed as Minutes.

5. VILLAGE HALL –

a) Lease/operational arrangements – No update. ACTION: Clerk to enquire lease costings

6. RENEWAL/EXTENSION OF LEASE

It was RESOLVED to request an amendment to the lease to allow non sporting community events on sports field. ACTION: Clerk to contact agent

Cllr M Overton arrived at meeting 19:14

7. Planning Applications and Issues

a) Applications received: Ref 25/1372/FUL & 25/1373/LBC

Proposal: Rebuild the chimney at a reduced height following collapse

Location: Leadenham House Rectory Lane Leadenham Lincoln Lincolnshire

b) Decisions received: None

Cllr L Hagues left the meeting 19.28

8. Solar FarmS

a) Update on surrounding solar farm’s progress received by Cllr M Overton

b) Communication. ACTION Clerk to contact neighbouring parish for information

9. Reports of Representatives

To receive reports from the following:

a) District Councillor (DCllr Lucille Hagues). Reports can be found here

b) County Councillor (Cllr M Overton). Newsletters can be found here.

Cllr M Overton left the meeting 19:40

10. General Policies

It was RESOLVED to adopt the following new/revised policies:

1. Standing Orders (Revised)
2. Financial Regulations (Revised)
3. Communications (Revised)
4. Social Media (Revised)
5. Data Protection (Revised)
6. Records Retention (Revised)
7. Security Compliance Checklist (Re-issue)
8. IT Policy (New)

And RESOLVED to re-adopt the following policies with no amendments

i. Complaints

ii. Bullying and Harassment

iii. Equal opportunities and diversity

iv. Volunteer Policy

v. Staffing Committee

vi. Privacy Notices

vii. Accessibility statement

11. Clerk REPORT

Clerk informed Councillors of the planning application above (Ref 25/1372/FUL & 25/1373/LBC) had been received on 11th November therefore not included in agenda. An update on village activity was presented by the clerk including 2 new bin inserts ordered and ‘clean up after your dog’ signs delivered to the Litter picking group

12. FINANCIAL MATTERS OCTOBER 2025

1. Statement of accounts and bank reconciliation at 06/11/2025.

Statement of Accounts at 06/11/2025:

Lloyds Community Account (****9760)                        £2886.03

Lloyds BB Inst (savings) Account (****7762)               £52656.23

Equals Account (****9509)                                                       £37.87

Total                                                                                          £55,580.13

Royal Fund                                                                               £331.80

Incl Interest accrued: October                                      £18.50

Income included in balances: LCC Litter Grant £112.22. National Lottery Grant £20,000 LCC Grass Contribution 995.63

Transfers: £4,000 from Lloyds BB Inst (savings) Account to Lloyds Community Account on 30th October 2025. £50 from Lloyds Community Account to Equals Account on 31st October 2025. £20000 from Lloyds Community Account to Lloyds BB Inst (savings) Account on 6th November 2025

Balance of accounts at 06/11/2025:

CIL

CIL Deadlines

Ringfenced for election costs £3,000

S137 £10.81 per elector. x310 = £3,351.10

It was RESOLVED that the bank reconciliation, transfers and statement of accounts be approved

2. Payments made between 01/10/2025 – 06/11/2025 ratified:

3. Upcoming regular payments noted.

Clerk Salary £497.48

Clerk Expenses £41.67

Service Charge £4.25

4. Non-regular payments: Fountain donation due via cheque
5. Noted that the budget review/estimated precept request will be prepared for the next meeting, for final approval in January.

13. PLAY AREA

a) Monthly inspection report noted.

b) Successful funding application noted, play equipment on order

14. TREES

ACTION: Clerk to contact sports field agent regarding trees on field. ACTION Cllr K Willgoose to make local enquiries on parish tree ownership

15. AGENDA ITEMS FOR NEXT MEETING. War memorial ACTION: Cllr P Linacre to investigate refurbishment companies and costs

16. Date of Next Meeting. The next meeting is Tuesday 9th December 2025.

17. CLOSED SESSION It was resolved to exclude members of the public, press and the clerk. Clerk left at 20:33

a) Clerk Pension – It was RESOLVED for Sharon Johnson to join the Local Government Pension Scheme effective immediately. Confirmed via email from Cllr M Nelstrop. ACTION: Clerk to arrange

There being no further business the Chair ended the meeting at 20:47

Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next Parish Council meeting.