November 12 2024 - Notes
NOTES OF THE MEETING OF
LEADENHAM PARISH COUNCIL
Held on Tuesday 12 November 2024, 7.15 pm at Leadenham Village Hall.
PRESENT: Cllr M Nelstrop (Chair), Cllr P Dowen, Cllr M Everett Cllr S Hall, Cllr K Willgoose.
Ruth Keillar (Clerk/RFO).
Also present DCllr Lucille Hagues (part meeting) C/DCllr Marianne Overton (part meeting).
0 member(s) of the public present.
Chair’s Opening Remarks.
Cllr M Nelstrop opened the meeting welcomed everyone.
1. APOLOGIES FOR ABSENCE.
None.
2. DECLARATION OF INTERESTS
Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting.
None.
3. ELECTION OF VICE CHAIR AND RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE. It was agreed that this be deferred to a future date due to the current vacant seats.
4. PUBLIC FORUM.
0 members of the public were present.
5. MINUTES
It was proposed by Cllr M Nelstrop, seconded by Cllr P Dowen and it was RESOLVED that Notes of the Meeting of the Parish Council held on 08 October 2024 be approved as a true record and signed as Minutes. Cllr M Everett abstained.
6. VILLAGE HALL.
a) Storage space designated for the PC. e.g. litter bin awaiting installation, gardening/maintenance tools.
i. Cllr M Nelstrop reported that the garage, suggested for use by LVH2000 at the last meeting, was not available as it is in use by the LAW.
ii. Cllr P Dowen had researched secure storage unit and will present further information at the next meeting.
b) Carpark refurbishment.
i. Quotes had been received with others still awaited.
ii. It was proposed by Cllr S Hall seconded by Cllr M Nelstrop and it was RESOLVED that an application for a donation be made to Leadenham Enclosures Award (formerly the Church Grass) Charity.
iii. It was noted that LCC Highways Councillor Volunteer Schemes may be approached for the provision of labour for the project and that C/DCllr Marianne Overton be asked to support any application by the PC. C/DCllr Marianne Overton agreed to support any application.
c) Lease/Operational arrangements.
i. It was agreed that any arrangement must be made using a legal representative to ensure security for all concerned and the future users.
ii. It was agreed that ACRE be contacted.
iii. It was agreed that Welbourn Clerk be contacted to ask for any updated regarding their experience of the legal procedure.
d) VH insurance. It was noted that as agreed at 13/08/24 minute 15d, the PC has paid the VH insurance this year, running 14/11/24-13/11/25. Last year’s premium was £1,717.47, this year is £2,192.73.
7. PLANNING APPLICATIONS AND ISSUES
a) Applications received:
None
b) Decisions received:
None
8. REPORTS OF REPRESENTATIVES
To receive reports from the following:
a) District Councillor (DCllr Lucille Hagues, Cllr M Overton). District news – click here.
DCllr Lucille Hagues added that Lincolnshire Resilience forum has updated their website and areas covered for emergency action.
b) County Councillor (Cllr M Overton). Newsletters can be found here.
C/DCllr Marianne Overton added that budgets at LCC were still in work and that increases in unforeseen costs would have an impact. Devolution was still to be decided. Proposed extensive sites for solar and battery facilities were still an issue and C/DCllr Marianne Overton urged support in the campaign against this project.
9. PARISH CLERK
To consider the Parish Clerk’s Report.
a) Litter
i. NKDC report submitted 29/10/24.
b) Play area:
i. Play area reports received for November:
Rope walk deteriorating, benches pending replacement.
Slide panelling deteriorating.
RoSPA works not carried out.
c) Highways: Reference the email from Welbourn Clerk reported at the last meeting, Chair Cllr M Nelstrop spoke to the Chair of Welbourn PC and it was agreed that the buses using Dycote Lane in Welbourn was presumed to be a one-off and that no action was required.
d) Police Parish Council Engagement Session - 21st January 2025. Circulated to all.
e) Facebook – Leadenham Village Group:
i. NKDC has asked if bin collection timetables over Christmas, might be placed onto this page. It was agreed that notices of this type be posted on by the PC.
ii. It was agreed that the current PC Cllr vacancies to be posted on the FB page and also re-advertised in the three Villages and a Hamlet magazine.
10. CORRESPONDENCE
Email request 11/11/2024, from the organiser of the Leadenham House Christmas Market, to use the village hall parking on Sunday 24th November. It was agreed that this was approved by the PC providing that LVH2000 were satisfied that there was space.
11. FINANCIAL MATTERS
a) To approve the Statement of accounts and bank reconciliation at 08/11/2024.
Statement of Accounts at 08/11/2024:
Lloyds Treasurer’s Account (****9760) £75.29
Lloyds BB Inst (savings) Account (****7762) £38,130.13
Sub-total £38,205.42
Equals Account (****9509) £79.92
Total £38,285.34
Royal Fund £331.80
Incl Interest accrued: (October) £28.73
Income included in balances:
NKDC CIL #5 funds £7,412.97
HMRC VAT reclaim £826.24
Income excluded in balances: n/a
Transfers:
05/11/24 Lloyds BB Inst (savings) Account (****7762)
To Lloyds Treasurer’s Account (****9760) £2,000.00
06/11/24 Lloyds BB Inst (savings) Account (****7762)
To Lloyds Treasurer’s Account (****9760) £100.00
08/11/24 Lloyds Treasurer’s Account (****9760)
To Lloyds BB Inst (savings) Account (****7762) £850.00
b) To ratify payments made between 09/10/24 – 08/11/2024:
|
REF NUMBER |
ITEM DESC |
INV/REF NUMBER |
EXPENSE ACCOUNT |
TOTAL ITEM |
|
35 |
GLENDALE COUNTRYSIDE LTD |
GC446-0647 |
GRASS |
645.18 |
|
36 |
STUART CLEGG |
INV 2412 |
PAYROLL |
25.20 |
|
37 |
LIVES |
INV 103043 |
DEFIB |
69.59 |
|
38 |
MRS J BOOTH |
|
FOUNTAIN |
100.00 |
|
39 |
MRS H REEVE |
|
PCC |
525.00 |
|
40 |
MRS H REEVE |
|
WREATH |
30.00 |
|
41 |
R KEILLAR |
|
CLERK SALARY |
343.20 |
|
42A |
R KEILLAR |
|
CLERK OFFICE |
26.00 |
|
42B |
R KEILLAR |
|
CLERK EXPENSES |
15.67 |
|
R2 |
NKDC |
CIL PV021024LEADENHA/83833 |
|
0.00 |
|
43 |
MCAFEE IRELAND LTD |
50045309 |
IT |
49.99 |
|
44 |
AJG IBL INSURANCE |
CONTRACT 8187788/POLICY 139275705 |
VH INS |
2,192.73 |
|
45 |
GLENDALE COUNTRYSIDE LTD |
GC446-0757 |
GRASS |
424.48 |
|
46 |
CABMIDLINCS |
|
CAB |
50.00 |
Balance of accounts at 08/11/2024:
|
TOTAL SPENT |
BUDGET |
BALANCE REMAINING AGAINST BUDGET |
|
11,469.54 |
18,585.00 |
7,115.46 |
c) To note that the LALC SCP payscales from 01/04/24 had been received on 24/10/24 and to approve the increased rate/backpay for the Clerk.
FYI only - SCP 24 £17.16, increased to £17.79 = £12.60 pm extra.
New rate for November = £355.80
Backpay April – October = £12.60 x 7 = £88.20 to be paid with November salary.
d) To note that the budget review/estimated precept request will be prepared for the next meeting, for final approval in January. Cllrs are asked to consider any projects or proposed purchases for inclusion in the budget.
e) To note that Lloyds bank will introduce a monthly charge of £4.25 per account staring on 14 Jan 2025. This equates to £102 p.a.
INCOME/GRANTS for note only:
CIL
|
|
CIL £ |
CIL USED £ |
BALANCE £ |
|
|
CIL#1 April 2019 |
1,523.25 |
54.99 |
1,468.26 |
UP TO MAY 2024 |
|
|
|
1,395.86 |
72.40 |
|
|
|
|
72.40 |
0.00 |
|
|
CIL#2 12/05/2021 |
1,904.14 |
|
1,904.14 |
UP TO MAY 2026 |
|
|
|
547.60 |
1,356.54 |
|
|
|
|
425.46 |
931.08 |
|
|
|
|
57.99 |
873.09 |
|
|
CIL#3 25/01/2022 |
2,503.82 |
|
2,503.82 |
UP TO MAY 2027 |
|
CIL#4 18/10/2023 |
2,192.50 |
|
2,192.50 |
UP TO MAY 2028 |
|
CIL#5 11/10/2024 |
7,412.97 |
|
7,412.97 |
UP TO MAY 2029 |
|
TOTAL RECEIVED |
15,536.68 |
|
|
|
|
BALANCE AVAILABLE |
|
|
12,982.38 |
|
|
SPENDING |
|
|
|
|
|
15/02/2023 |
PARISH FIELD PLAQUE |
54.99 |
|
|
|
27/07/2023 |
PLAY AREA |
1,395.86 |
|
|
|
16/11/2023 |
DEFIB CABINET |
620.00 |
|
|
|
26/07/2024 |
BINS X 2 |
425.46 |
|
|
|
30/08/2024 |
DEFIB PADS |
57.99 |
|
|
|
TOTAL SPENT |
|
2,554.30 |
|
|
Ringfenced for election costs £3,000
S137 £10.81 per elector. x310 = £3,351.10
12. MEMORIALS
a) Old Memorials, Cllr S Hall reported that this was in progress and due for completion shortly.
b) War Memorial, Cllr S Hall reported that there were no updates at present and any updates would be reported in due course.
13. PLAY AREA - SEATING
It was noted that the contractor who had expressed an interest in this work had become elusive, and emails unanswered, therefore no progress had been made.
14. PLAY AREA REFURBISHMENT
a) One supplier had been contacted to supply quotes, covering two options.
Option 1, which was for two pieces of equipment offering an enhanced activity range, was preferred.
b) It was agreed that two or more additional quotes be obtained for like-for-like activity.
c) It was agreed that the PC would apply to FCC for funding, should it be resolved that the project go ahead.
d) It was noted that to make an application the following would be required in preparation:
i. Comprehensive public consultation evidence, which should prove a need. It was noted that Cllr M Everett had retained the previous consultation questionnaire, which he would forward to the clerk. It was noted that the consultation may include a Facebook poll and a leaflet drop.
ii. 3 like for like quotes
iii. Confirmation of third-party contribution at 10.75%. Based on the initial preferred option, this would be around £2,038.16.
15. AGENDA ITEMS FOR NEXT MEETING. To consider any items for inclusion in the next agenda.
16. DATE OF NEXT MEETING.
To note that the next meeting of the Parish Council is Tuesday 10 December 2024.
There being no further business the Chair ended the meeting at 20:39
Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next Parish Council meeting.
2/12/11/2024