July 09 2024 - Minutes
MINUTES OF THE MEETING OF
LEADENHAM PARISH COUNCIL
Held on Tuesday 09 July 2024, 7.15 pm at Leadenham Village Hall.
PRESENT: Cllr M Nelstrop (Chair), Cllr S Hall, Cllr M Everett, Cllr P Linacre, Cllr K Willgoose.
Ruth Keillar (Clerk/RFO).
Also present n/a
0 member(s) of the public present.
Chair’s Opening Remarks.
Cllr M Nelstrop opened the meeting welcomed everyone to the meeting.
1. APOLOGIES FOR ABSENCE.
Apologies had been received from Cllr P Dowen.
2. DECLARATION OF INTERESTS
Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting.
None at this point.
3. PUBLIC FORUM.
0 members of the public were present.
4. MINUTES
It was proposed by Cllr K Willgoose, seconded by Cllr P Linacre and it was RESOLVED that Notes of the Meeting of the Parish Council held on 11 June 2024 be approved as a true record and signed as Minutes.
5. PLANNING APPLICATIONS AND ISSUES
a) Applications received:
i. Planning Application Reference: 24/0463/FUL Proposal: Change of use from timber workshop and timber store to B2 General Industrial and/or E(g) Light Industrial use. Location: Marshalls Mill Sleaford Road Brant Broughton Lincoln LN5 0QY.Comments by 12/07/24.
It was agreed that a comment be submitted highlighting the probable increase in traffic and a request that this application be taken to NKDC Planning Committee for full consideration of this issue.
ii. Planning Application Reference: 24/0718/VARCON Proposal: Application to vary condition 2 (approved details)of planning permission 21/1550/FUL -Erection of 6 no. poultry houses for broiler chicken production (300,000 bird capacity), and associated infrastructure including feed rooms/bins, water and gas tanks, generator, plant room, amenity building, drainage attenuation pond and access alterations - to allow 380kw of solar to be mounted on the roofs of buildings 4,5 and 6. Location: Leadenham Poultry Unit Sleaford Road Leadenham Lincoln LN5 0QY.
Comments by 19/07/24. No comment.
b) Decisions received: None to date.
6. REPORTS OF REPRESENTATIVES
To receive reports from the following:
a) District Councillor (DCllr Lucille Hagues, Cllr M Overton). District news – click here.
b) County Councillor (Cllr M Overton). Newsletters can be found here.
7. HIGHWAYS ISSUES
a) Buses and HGVs.
i. Chief Constable - To note that a response had been received on 14/06/24 and circulated to all, following the Clerk’s letter issued 07/05/24.
ii. Cllr M Everett highlighted that the letter referred to Inspector Blackwell, who the Chief constable had tasked with investigation the background in order to make his reply, and Cllr M Everett asked if Inspector Blackwell had made any further contact to the Clerk, which he had not and was not expected so to do.
b) To receive any updates regarding the footpath adjacent to the railway bridge and to consider any action required. No updates available, any updates from LCC Highways will be reported.
8. PARISH CLERK
a) Grass-cutting on the Playing field,
To follow up the complaint by Cllr M Everett and Cllr P Linacre, regarding the standards of grass-cutting on the playing field, the clerk to Fulbeck PC has reported:
“The VH & PF Committee bought a brand new Ransomes triple mower in 2005 (£25K). The Sports Club look after all the grassed areas using the mower. We have an adult football pitch, a mini football pitch and a dedicated cricket pitch with a good quality wicket. The grass is mowed a minimum of twice a month during the summer or more frequently in early spring depending on the speed of grass growth. The costs of fuel and maintenance of equipment is shared between the Sports Club and the VH & PF Committee.”.
It was noted that this issue had been agreed as requiring no further action at the last meeting.
b) Play area:
i. Benches in the play area, a second bench has been remover and two remain, noted as deteriorating and in very poor condition.
ii. Play area report 04/07/24 states that the metal slide has been repainted, ropewalk adequate but deteriorating.
iii. The RoSPA inspection is due to take place in August, with the report to follow.
c) Litter picking, A member of the public and current group member, Mrs Darrel Fuller, has taken on the role of Group organiser. She has been given the contact for reporting items for collection and has been asked to order any purchases of refuse bags and equipment through the Clerk.
d) Training Bulletin received from LALC and circulated to all (04/07/24).
e) Solar Action Group, correspondence continues to be forwarded to Cllr M Everett and Cllr P Dowen.
f) Overgrown vegetation on the footpath which runs between the VH and the primary school has been reported to the school (21/06/24). Fixmystreet confirmed that it was the responsibility of the school. Cllr M Nelstrop reportd that she would report this to the footpaths site.
9. CORRESPONDENCE
a) 12/06/24 – email received from a member of the public asking the PC to report the deteriorating state of the George Hotel to NKDC. This was a result of Cllr M Everett placing a post on the community Facebook page (on 12/06/24 at 21:40hrs) asking members of the public to contact the Clerk to ask the PC to contact NKDC. The email was acknowledged, and it was explained that this had already been agreed and done, that all Cllrs were aware and that it was recorded in the minutes of meetings held on 14/05/24, minute 19bii and 11/06/24, minute 9b, prior to the FB post by Cllr M Everett.
10. FINANCIAL MATTERS
a) To approve the Statement of accounts and bank reconciliation at 06/07/2024.
i. Statement of Accounts at 06/07/2024:
Lloyds Treasurer’s Account (****9760) £530.47
Lloyds BB Inst (savings) Account (****7762) £37,195.04
Sub-total £37,725.51
Equals Account (****9509) £218.75
Total £37,944.26
Royal Fund £331.80
Incl Interest accrued: (July - tbc) £
Income included in balances: n/a
Income excluded in balances: n/a
Transfers:
06/07/24 Lloyds BB Inst (savings) Account (****7762)
To Lloyds Treasurer’s Account (****9760) £1,000
ii. To ratify payments made between 12/06/24 – 06/07/2024:
| REF NUMBER | ITEM DESC | EXPENSE ACCOUNT | TOTAL ITEM | REF NOTES |
| 15 | R KEILLAR | CLERK SALARY | 343.20 | JUNE |
| 16A | R KEILLAR | CLERK OFFICE | 26.00 | |
| 16B | R KEILLAR | CLERK EXPENSES | 15.67 | JUNE |
| 17 | OFFICE 365 | IT | 59.99 | OFFICE 365 SUB |
| 18 | GLENDALE COUNTRYSIDE LTD | GRASS | 645.18 | X2 PLAYING FIELD |
* Balances presume item 18 is approved.
Balance of accounts at 06/07/2024:
| TOTAL SPENT | BUDGET | BALANCE REMAINING AGAINST BUDGET |
| 3,977.14 | 18,585.00 | 14,607.86 |
It was proposed by Cllr M Nelstrop seconded by Cllr K Willgoose and it was RESOLVED that the statement of accounts and payments be approved.
INCOME/GRANTS for note only:
CIL
| CIL £ | CIL USED £ | BALANCE £ | ||
| CIL#1 April 2019 | 1,523.25 | 54.99 | 1,468.26 | UP TO MAY 2024 |
| 1,395.86 | 72.40 | |||
| 72.40 | 0.00 | |||
| CIL#2 12/05/2021 | 1,904.14 | 1,904.14 | UP TO MAY 2026 | |
| 547.60 | 1,356.54 | |||
| CIL#3 25/01/2022 | 2,503.82 | 2,503.82 | UP TO MAY 2027 | |
| CIL#4 18/10/2023 | 2,192.50 | 2,192.50 | UP TO MAY 2028 | |
| CIL#5 10/04/2024 | UP TO MAY 2029 | |||
| TOTAL RECEIVED | 8,123.71 | |||
| BALANCE AVAILABLE | 6,052.86 | |||
| SPENDING | ||||
| 15/02/2023 | PARISH FIELD PLAQUE | 54.99 | ||
| 27/07/2023 | PLAY AREA | 1,395.86 | ||
| 16/11/2023 | defib cabinet | 620.00 | ||
| TOTAL SPENT | 2,070.85 |
It was noted that the annual CIL report had been completed and submitted to NKDC on 06/06/24.
Ringfenced for election costs £3,000
S137 £9.93 per elector. x310 = £3,078.30
11. MEMORIALS
a) Old Memorials – to note any updates to the plan agreed at the meeting of 09/04/24, minute 13a. Cllr S Hall reported that he had not received a request to help the member of the public who is the custodian yet.
b) War Memorial, to receive any updates regarding the War Memorial, NKDC funding and to agree any action. Cllr S Hall reported that the original contact, who had provided a guide to costs etc was no longer involved with the business. It was noted that details of a cost or estimate would be required in order to investigate any grant funding. The clerk will forward details of the NKDC Officer to Cllr S Hall along with any other relevant information.
12. PLAY AREA - SEATING
a) To receive any updates regarding seating within the play area and to agree any action.
i. It was noted that background relating to the ‘Earth Anchor’ system had been received by Cllr P Linacre and circulated to all.
ii. It was agreed that the maintenance person sourced by Cllr P Linacre be asked to provide an estimate for the works, so that a proposed cost can be considered at the next meeting (product, delivery, plus installation at £40 per hour).
As an addition to this agenda item, general Village Maintenance requirements were discussed:
iii. It was noted that other maintenance works around the village were required and that the maintenance person be asked to carry these out, possible in part, at a cost of £40 per hour. It was proposed by Cllr M Nelstrop seconded by Cllr K Willgoose and it was RESOLVED that £200 from the Village Maintenance budget of £250 be allocated to these general works and that the maintenance person be asked to contact the Clerk so that the instruction and arrangements can be made officially on behalf of the Parish Council.
iv. It was agreed that a list of general maintenance works already drafted by Cllr M Everett and Cllr P Linacre be sent to the Clerk.
13. REFUSE BINS.
a) It was noted that NKDC had reported that the bin adjacent to the rear of the village hall was broken and required a replacement. (17/06/24).
b) It was noted that the bin reported by Cllr M Everett at the previous meeting, has now been reported by NKDC and a replacement is required. (01/07/24)
c) It was proposed by Cllr M Nelstrop seconded by Cllr S Hall and it was RESOLVED that a maximum of £500 be allocated from the CIL money to purchase two Glasdon Topsy 2000 bins plus relevant fixings, for delivery to Cllr P Linacre.
14. AGENDA ITEMS FOR NEXT MEETING. To consider any items for inclusion in the next agenda.
Cllr M Everett requested that the continuation of Play Area refurbishment be added to the next agenda, to include any arrangements for grant funding. The FCC grant which had been utilised for the replacement of the swings x 2 pieces had the requirement for a 10.75% contribution from a third party at that time.
15. DATE OF NEXT MEETING.
To note that the next meeting of the Parish Council is Tuesday 13 August 2024 and that there would be no meeting held in September.
There being no further business the Chair ended the meeting at 20:29
Signed (Chair) ............................M. NELSTROP............................Date...............................13/08/2024
2/09/07/2024