May 4 2021 - Annual Meeting of the Parish Council Minutes
MINUTES OF THE PARISH COUNCIL MEETING OF
LEADENHAM PARISH COUNCIL
Held on Tuesday 4 May 2021, 7.30 pm via Zoom.
PRESENT: Cllr Melanie Nelstrop (Chair), Cllr G McLusky (Vice-Chair),
Cllr S Locking, Cllr Gary Luff, Cllr Tim Sisson and Cllr Karin Willgoose.
Ruth Keillar (Clerk/RFO)
Also present: DCllr Lucille Hagues.
No members of the public present.
Public Questions: No comments or questions had been received.
CHAIRMAN’S OPENING REMARKS. Outgoing Chair Cllr M Nelstrop welcomed everyone to the meeting.
1. ELECTION OF CHAIR AND RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE.
It was proposed by Cllr G McLusky, seconded by Cllr K Willgoose and it was RESOLVED that Cllr M Nelstrop be re-appointed as Chair to the Parish Council. Cllr M Nelstrop and the Clerk made arrangements to sign the Acceptance of Office on 5 May 2021.
2. ELECTION OF VICE CHAIR AND RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE.
It was proposed by Cllr T Sisson, seconded by Cllr K Willgoose and it was RESOLVED that Cllr G McLusky be re-appointed as Vice-Chair to the Parish Council. Cllr G McLusky and the Clerk made arrangements to sign the Acceptance of Office.
3. APOLOGIES FOR ABSENCE.
None received.
4. DECLARATION OF INTERESTS
Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting.
5. MINUTES
It was proposed by Cllr G McLusky, seconded by Cllr K Willgoose and it was RESOLVED that Notes of the Parish Council Meeting held on 13 April 2021 be approved as a true record and signed as Minutes.
6. PLANNING APPLICATIONS AND ISSUES
a) Applications received:
i. Planning Application Reference: 21/0438/HOUS
Proposal: Proposed two storey side extension, single storey rear extension and proposed new detached garage
Location: Hillsdale 2 Crow Lane Leadenham Lincoln Lincolnshire
It was agreed to request an extension to the deadline and to discuss this application at a future meeting.
Action: clerk
ii. It was agreed to discuss the 3 applications below at a future meeting as they had been received the day of the meeting and required more time for consideration:
Action: clerk
LCC REFERENCE: PL/0057/21
DEVELOPMENT: TO VARY CONDITIONS 2 (APPROVED DETAILS AND PLANS) AND CONDITION 21 (RESTORATION SCHEME) OF PLANNING PERMISSION N/0947/92
LOCATION: LEADENHAM LANDFILL, POTTERGATE ROAD, LEADENHAM
GRID REFERENCE: 496100 352119
LCC REFERENCE: PL/0058/21
DEVELOPMENT: TO VARY CONDITIONS 2 (APPROVED DETAILS AND PLANS) AND CONDITION 21 (RESTORATION SCHEME) OF PLANNING PERMISSION N/0575/93
LOCATION: LEADENHAM LANDFILL, POTTERGATE ROAD, LEADENHAM
GRID REFERENCE: 496100 352119
LCC REFERENCE: PL/0059/21
DEVELOPMENT: TO VARY CONDITION 1 (RESTORATION SCHEME) OF PLANNING PERMISSION N/0778/93
LOCATION: LEADENHAM LANDFILL, POTTERGATE ROAD, LEADENHAM
GRID REFERENCE: 496100 352119
b) Decisions received: None
7. REPORTS OF REPRESENTATIVES
To receive reports from the following:
a) Local Police – click here for information. Police Newsletter – click here.
b) District Councillor (DCllr Lucille Hagues, Cllr M Overton). DCllr Hagues reports can be found here
c) County Councillor (Cllr M Overton). Newsletters can be found here.
d) Village Hall Committee. No updates.
8. HIGHWAYS ISSUES
a) To receive any updates regarding buses and HGVs and to consider any action required.
This issue is still ongoing; the signage appears to be correct however there is still an issue with buses.
b) To receive any updates regarding the footpath adjacent to the railway bridge and to consider any action required.
It was agreed to continue correspondence to any relevant bodies to ensure that this issue remains in the interest of the PC.
Meeting adjourned at 19:56.
Meeting re-convened at 20:03
9. PARISH CLERK
To consider the Parish Clerk’s Report:
a) A letter of thanks sent to Mr Everett regarding his diligence in reporting the high street traffic issues. (19/04/2021).
10. CORRESPONDENCE
a) Highways – regarding works on the A607 cliff Road, village railbridge, Welbourn, summer 2021, from Technical Services Partnership, LCC Highways. It was agreed to submit a reply:
This work is likely to coincide with harvest time and the area is a rural, farming area. It is therefore likely to cause great disruption for farm vehicles on the roads.
The bridge, at the North side of Leadenham, is very poor with narrow road, very narrow pavement which has been eroded and is a constant issue for pedestrians, including children walking to the school. The pathway adjacent to the bridge is very dangerous, with a big drop and no secure fencing. The Parish Council asks that this bridge issue/footpath be repaired/made safe.
b) LCC grass-cutting on pathways schedule received. Works carried out 04/05/21 and 21/06/21.
c) Email received from a member of the public (04/05/21) regarding land-fill, litter-picking and the parish field/green area.
11. FINANCIAL MATTERS
a) To approve the Statement of accounts and bank reconciliations for to 31/03/2021
The RFO reported balances:
a) HSBC deposit account balance as £1,353.30
b) HSBC current account balance as £10,369.48
Total £11,722.78
Uncleared cheques:
CHQ 101434. LALC subscription for 2021-22 £147.30
CHQ 101435. Clerk salary from 21/12/20-31/03/21. £623.72
CHQ 101436. Clerk Office costs/exp 21/12/20-31/03/21 £137.50
CHQ 101437. HMRC/PAYE £155.80
CHQ 101438. Glendale countryside Ltd Inv 02834 £65.87
Payments received, excluded in balances:
NKDC Precept 2021-2022 £12,500.00
Payments received, included in balances: n/a
b) To ratify payments made between meetings to 04/05/2021:
CHQ 101439. Clerk salary April £234.17
CHQ 101440. Clerk Office/exp April £41.67
c) To consider any payments due following the meeting:
Insurance due 1 June 2021 costs unknown, awaiting further quotes.
d) Audit 2020/2021 (if available)
i. To note the Annual Internal Auditors Report
ii. To approve and sign the Governance Statement. Chair and Clerk to formally approve and sign, noting the minute reference.
iii. To approve the Accounting Statement 2020/2021. Signed and dated by the RFO prior to presenting for approval. Chair to formally approve and sign, noting the minute reference.
iv. Exemption Certificate. RFO and Chair to formally sign and date.
v. To note that the Notice of Public Rights will be posted onto the website for at least 30 working days.
It was proposed by Cllr M Nelstrop, seconded by Cllr K Willgoose and it was RESOLVED that the financial report and audit documents be accepted.
12. INSURANCE
Insurance Policy is due for renewal on 1 June 2021. To consider any updates and agree to renew the policy. New quotes are awaited from additional providers.
Action: clerk
13. PARISH FIELD/TREE PROJECT.
A formal proposal has been received and circulated to all. It was agreed to proceed with the suggestions, request a critical path for actions and to invite the group to the next meeting and APM.
14. SPEEDING ISSUES
It was agreed to investigate the following:
a) Situation regarding the SID device purchased as a group via Bracebridge Heath PC.
b) Update on the status of purchase of an electronic SID (post-attached) previously requested via LRSP and with funds of £2,500 ringfenced from the 2020-21 budget.
c) Speed Gun and associated equipment update.
Action: clerk
15. PLAY AREA
a) The monthly report had been received.
b) No repairs have been made to the baby swing seats as requested.
c) A request to attend to bark depletion and maintenance/repairs to the pic-nic table, will be made.
Action: clerk
16. LITTER PICKING.
The first pick of this year was help over the weekend of 1 May and the volunteers successfully cleared several bags of litter. NKDC had been contacted to remove 3 larger items.
17. AGENDA ITEMS FOR NEXT MEETING. To consider any items for inclusion in the next agenda.
It was agreed to include further investigation into the future plans for the Old Kennels building.
18. DATE OF NEXT MEETING AND ARRANGEMENTS FOR FUTURE MEETINGS.
a) It was noted that the Annual Parish Meeting will be held on Tuesday 29 June, in Leadenham Village Hall, at 6:30pm. It was noted that a required risk assessment and meeting requirements must be met. It was noted that that this date is dependant on government lockdown lifting progressing as currently expected and adherence to any LALC advice.
b) The Clerk gave a verbal update on latest LALC advice on holding meetings and any updates to the legal challenge from Hertfordshire County Council, Lawyers in Local Government and Association of Democratic Services Officers.
It was proposed by Cllr T Sisson, seconded by Cllr G McLusky and it was RESOLVED that the following arrangements be adopted:
c) To delegate powers to the Clerk to conduct Parish Council business until such a point that legislation for the holding of future meetings is clear. The PC will hold ‘clerk advisory Working Group meetings’ to ensure that actions taken under this delegation of powers are in line with the PCs wishes.
d) To reduce the number of meetings to the minimum of 4 meetings per year, until such a point that legislation for the holding of future meetings is clear. This included the AMPC held on 4 May 2021.
There being no further business the Chair ended the meeting at 20:44.
Chair…………….. M. NESTROP……….…………..
Date………………10 NOVEMBER 2021….………