2026 Parish Council Minutes of Meetings

NOTES OF THE MEETING OF THE PARISH COUNCIL OF

LEADENHAM

Held on TUESDAY 21st July 2026 at 7.00pm at Leadenham Village Hall.

PRESENT: Chair: Cllr Melanie Nelstrop Vice-Chair:

Councillors: Cllr Martyn Everett, Cllr Peter Linacre,

Sharon Johnson (Clerk/RFO).

Also present for part meeting Cllr L Hagues & Cllr M Overton

0 Member of public

1. Apologies for Absence - Cllr Karin Willgoose & Cllr David Nelstrop

2. Declaration of Interests - none

3. PUBLIC FORUM – None

4. Reports of Representatives

To receive reports from the following:

District Councillor (DCllr Lucille Hagues) and County Councillor (Cllr M Overton) Reports can be found here

19:45 Cllr M Overton left the meeting

5. Minutes - It was RESOLVED that Notes of the Meeting of the Parish Council held on 9th June 2026 be approved as a true record and signed as Minutes.

6.  PLANNING APPLICATIONS AND ISSUES - Decision Noted

Reference: 26/0482/Par

Application Received: Fri 17 Apr 2026

Address: Glebe Farm Sleaford Road Brant Broughton Lincoln Lincolnshire Ln5 0qy

Proposal: application for prior notification under schedule 2, part 3, class r for the change of use of an agricultural building to a flexible commercial use (Class E).

Decision: Approved

Decision Issued Date: Thu 25 Jun 2026

7. VILLAGE HALL –

It was RESOLVED to accept the final draft of the lease and agreed to send it to the solicitor before sending it to VH.

20:10 Cllr L Hague’s left the meeting

8. RENEWAL/EXTENSION OF LEASE OF SPORTS FIELD

 The Clerk updated Members on progress with the renewal of the Sports Field lease.

Cllrs were advised that the Council’s solicitor, Bridge McFarland LLP, has now prepared the first draft of the new lease. The draft has been reviewed against the 1996 lease and incorporates the amendments previously requested by the Council, including a revised lease term, updated annual rent, CPI-linked rent reviews, updated permitted use provisions, the removal of a clause considered potentially detrimental to the Council, and amendments to the re-entry provisions.

The Clerk reported that progress is currently dependent upon the landlord’s legal representative becoming formally involved. The Council’s solicitor has advised that, due to the Land Registry title remaining in the name of the previous owner and the restrictions registered against the title, the Estate’s solicitor is required to deal with the title matters and approve the lease before it can be completed and registered.

It was further noted that the Council does not possess a Common Seal and, when the lease is ready for execution, it will be signed in accordance with the Council’s authorised procedure for executing deeds in the Standing Orders

The update was noted

9. Solar FarmS

a) It was noted that the National Grid planning application for an electricity substation at Navenby is now live and open for public comment.

10. Clerk REPORT

None

11. FINANCIAL MATTERS JUNE 2026

1. To approve the Statement of accounts and bank reconciliation at 16/07/2026.

Statement of Accounts at 16/07/2026:

Lloyds Community Account (****9760)                              £2678.83

Lloyds BB Inst (savings) Account (****7762)                     £38366.08

Equals Account (****9509)                                                   £138.47

Total                                                                                         £ 41,183.38

Royal Fund                                                                             £331.80

Incl Interest accrued: June                                                  £25.74

July                                                     £21.51

Income: None

Transfers: From savings to current £28,000        

Balance of accounts at 16/07/2026:

CIL

CIL Deadlines

Ringfenced for election costs £4,000

S137 £10.81 per elector. x338 = £3,653.78

It was RESOLVED that the bank reconciliation, transfers and statement of accounts be approved

2. Payments made between 1/6/2026 – 16/07/2026 ratified:

3. To note any upcoming regular payments.

Clerk Salary £571

Clerk Pension £158

Clerk Expenses £41.67

Service Charge £4.25

Village Maintenance £ 280

Grass Cutting £437.49

4. Non-regular payments: It was RESOLVED to approve:
5. Swing seat replacement £127.20

12. PLAY AREA

1. Monthly inspection report noted.
2. Cllr Linacre currently obtaining quotes
3. Cllr Linacre to research options for new piece of equipment for younger children
4. BMX Track – no further action required

13. VILLAGE WALKABOUT

a) The Clerk reported that updates had been received in response to the issues identified during the Parish Council village walkabout. Bushes behind the fountain on the A607 are to be cut back, with further tree works to be considered if appropriate. Ivy and overhanging vegetation affecting the footpath towards the Pheasantries have been cut back, with repairs to the adjoining wall to be undertaken before the remaining ivy is removed to avoid creating a safety hazard. The damaged wall opposite the Post Office will have loose masonry removed, with options for a replacement boundary treatment being considered due to tree roots preventing reconstruction of the wall. It was also confirmed that the overgrown trees on the High Street are on private land and that responsibility for maintenance rests with the occupier, who will be contacted regarding the necessary works

b) Cllr M Nelstrop had also reported the overgrown path between the school and bowls club and has been notified that this will be cleared by LCC

14. VILLAGE MAINTENANCE

a)   Highways - The Clerk reported that a further update had been received from the Highway Authority. Members were advised that any request for horse-riding warning signage must be submitted through FixMyStreet, supported by details of rider usage, routes, stable locations and photographs, after which the application would be assessed. It was also confirmed that the adjacent land contributing to debris on Sleaford Hill is privately owned, and discussions with the landowner were recommended regarding potential mitigation works. The Highway Authority has instructed works to cut back the highway siding on the A607, while responsibility for hedge maintenance remains with the landowner.

30mph speed signs to be purchased. Cllrs to survey possible locations and inform Clerk of amount required

b) War memorial – work completed

c) Village hall clock repair. deferred to next meeting

d) VH Car Park - The Council discussed the possibility of resurfacing the village hall car park, noting that this had been explored several years ago but did not progress at the time. A councillor expressed an interest in revisiting the project.

Cllrs agreed that, as the Parish Council is currently progressing the village hall lease, it would be appropriate to defer further consideration until the lease has been completed. Once the lease is in place, the Council will consider establishing a working group or committee, involving representatives from all organisations that use the village hall car park, to explore options and take the project forward. Cllr Everett to send documents to clerk relating to previous investigations.

15. AGENDA ITEMS FOR NEXT MEETING. Royal Fund

16. Date of Next Meeting. The next meeting is scheduled for Tuesday 8th September 2026,

There being no further business the Chair ended the meeting at 21:05

Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of council proceedings until they are approved and signed at the next Parish Council meeting.