May 4 2021 - Annual Meeting of the Parish Council
LEADENHAM PARISH COUNCIL
Membership
Chair: Cllr Melanie Nelstrop, Vice-Chair: Cllr Graham McLusky
Councillors: Stephen Locking, Gary Luff, Tim Sisson, Karin Willgoose,
Dear Councillor, You are hereby summoned to attend the ANNUAL MEETING OF THE PARISH COUNCIL, on TUESDAY 4 MAY 2021, AT 7:30PM. This meeting will take place via Zoom in accordance with current govt guidelines concerning Covid19.
Join Zoom Meeting – link 1
Meeting ID: 828 5465 7415
Passcode: 1uZszX
Join Zoom Meeting – link 2 (if additional time is required)
Meeting ID: 882 6191 2184
Passcode: q4ERws
Parishioners Questions from 7.20 pm - 7.30 pm only. Following this session, no further questions or interruptions are allowed for the duration of the meeting.
Ruth Keillar, Clerk to the Council.
AGENDA
CHAIRMAN’S OPENING REMARKS
1. ELECTION OF CHAIR AND RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE.
2. ELECTION OF VICE CHAIR AND RECEIVE DECLARATION OF ACCEPTANCE OF OFFICE.
3. APOLOGIES FOR ABSENCE.
To receive any apologies for absence.
4. DECLARATION OF INTERESTS
Members of the Parish Council are required to declare any personal or prejudicial interests they may have in any matter which is to be considered at this meeting.
5. MINUTES
a) To approve the Minutes of the Parish Council Meeting held on 13 April 2021.
6. PLANNING APPLICATIONS AND ISSUES
a) Applications received:
b) Decisions received:
7. REPORTS OF REPRESENTATIVES
To receive reports from the following:
a) Local Police – click here for information. Police Newsletter – click here.
b) District Councillor (DCllr Lucille Hagues, Cllr M Overton). DCllr Hagues reports can be found here
c) County Councillor (Cllr M Overton). Newsletters can be found here.
d) Village Hall Committee.
8. HIGHWAYS ISSUES
a) To receive any updates regarding buses and HGVs and to consider any action required.
b) To receive any updates regarding the footpath adjacent to the railway bridge and to consider any action required.
9. PARISH CLERK
To consider the Parish Clerk’s Report (to follow).
10. CORRESPONDENCE
a) To consider correspondence (attached).
11. FINANCIAL MATTERS
a) To consider the Financial Report (to follow).
b) To ratify payments made between meetings.
c) To consider payments to be made at 4 May 2021.
d) Audit 2020/2021 (if available)
i. To note the Annual Internal Auditors Report
ii. To approve and sign the Governance Statement. Chair and Clerk to formally approve and sign, noting the minute reference.
iii. To approve the Accounting Statement 2020/2021. Signed and dated by the RFO prior to presenting for approval. Chair to formally approve and sign, noting the minute reference.
iv. Exemption Certificate. RFO and Chair to formally sign and date.
v. To note that the Notice of Public Rights will be posted onto the website for at least 30 working days.
12. INSURANCE
Insurance Policy is due for renewal on 1 June 2021. To consider any updates and agree to renew the policy.
13. PARISH FIELD/TREE PROJECT.
To receive any updates and to consider any action required.
14. SPEEDING ISSUES
To review any updates regarding speeding, signage, road markings and related issues and to consider any action required.
15. PLAY AREA
a) To receive any updates.
16. LITTER PICKING.
a) To receive any updates.
17. AGENDA ITEMS FOR NEXT MEETING. To consider any items for inclusion in the next agenda.
18. DATE OF NEXT MEETING AND ARRANGEMENTS FOR FUTURE MEETINGS.
a) To note that the Annual Parish Meeting will be held on Tuesday 29 June, in Leadenham Village Hall, at 6:30pm. To note that the required risk assessment and meeting requirements must be met.
b) To receive an update from the Clerk regarding latest LALC advice on holding meetings and any updates to the legal challenge from Hertfordshire County Council, Lawyers in Local Government and Association of Democratic Services Officers.
c) To consider delegating powers to the clerk to conduct Parish Council business until such a point that legislation for the holding of future meetings is clear.
d) To consider reducing the number of meetings to bi-monthly or to the minimum of 4 meetings per year, until such a point that legislation for the holding of future meetings is clear.
............................