September 2018 Minutes
Minutes of the meeting of the above Council held on Tuesday 11th September 2018
Present: Mrs J Thurlow (Chair), Mrs C Stokes, Ms M Nelstrop, Mr T Sisson, Mr S Locking, Mrs K Willgoose, Mr G McLusky and District & County Councillor Mrs m Overton. District Councillor Ms C Mills joined later.
Parishioner’s Questions – none
1. Chairman’s Remarks – Mrs Thurlow welcomed members of the public to the meeting. Given that those residents were attending to hear discussion on one particular item (item 12 on the agenda) she moved that this item be moved to the top of the Agenda. All members were in agreement.
Item 12
To consider the Report from the Chair of the Village Hall Committee concerning the proposal to erect a fence on the Village Hall complex.
a) Mrs Stokes (PC Representative on Village Hall Committee) gave a Report from their last meeting regarding this matter as follows:
b) The Clerk handed out details gained form the Insurance Company and their Advisory Solicitor Support team regarding the situation concerning dogs running free on the Playing Field/Village Hall complex.
c) Discussion took place regarding examples of how other Playing Fields approached and managed dogs.
d) County/District Councillor Mrs M Overton suggested one option to resolve the situation was to form a Working Group made up of representatives from both committees to carry out more research – the aim being to achieve the right and accurate decision.
e) further discussion took place in general terms.
f) Mr Sisson proposed that a Working party be formed. Mr McLusky seconded the proposal. There were no objections. Mr Sisson and Mr McLusky offered to represent the PC. Representatives from Village Hall Committee to be decided and an impartial Chairperson to be sought.
2. Apologies – none
Declarations of Interest: none
3. Consideration and signing of the Draft Notes of the previous meeting to Minutes
Mr K Willgoose proposed they be a true record of the meeting. Mrs C Stokes seconded the proposal.
There were no objections. The Chairman signed the Minutes.
4. Clerk’s Report on Matters Arising from the Minutes.
a) Three street lights have been reported as not working.
b) Footpath to the bridge – on-going. Enquire regarding the ownership of the land to the south side following the current changes regarding Leadenham Estates.
c) Leadenham Primary School pupils to be involved in producing anti- litter posters - Councillors agreed to carry on with this idea. Volunteers to go into School to introduce the idea to a school assembly required.
d) Recent flooding – a letter was forwarded (July) following the drain clearance by LCC Highways pointing out that some drains had been missed out completely and some very poorly/inadequately cleared. No response received to date. Councillors requested this be followed up again.
5. Consideration of Planning Matters
a) Notification of Receipt of Planning Application
Planning Application Reference: 18/1045/OUT
Proposal: Outline application for the erection of up to 33 dwellings.
Location: Land Off Main Road Leadenham
General discussion took place regarding this application with the following points made:
a) Affordable homes were offered
b) Too many dwellings, too close together. More open space would be preferable.
c) Given there are other applications a) already granted b) under consideration by NKDC c) another application similar, under preparation, to be submitted in very near future – the total numbers would be way above the 15% recommendation under Local Plan.
d) Impact upon traffic on the A607
e) Local services/infrastructure coping with such an increase in numbers is questioned.
Due to pressure of items on the agenda, business moved on. The Chairman contacted members to call an Extraordinary Meeting the following week to discuss this item in more depth in order to produce a more detailed response backed with sound evidence.
See Addendum Notes from that Meeting held on Wednesday 19th September 2018
b) Regarding Application 18/0972/FUL – development changes on original application for 8 homes to the rear of Filling Station, reduced to 6 homes – two 2 bedroom homes have been dropped and replaced by one 3 bedroom home.
Councillors challenged the reason for the changes as they considered 2 bedroom homes more likely to be available for first time buyers.
Mrs Stokes resolved to speak directly to the owner of the site personally regarding the matter.
It was later reported that NKDC Planning Dept had requested the changes.
6. Consideration of Financial Matters
a) Bank Statements
H.I a/c as of June 2018 £16,146.88
Community s/c as of June 2018 ££421.80
H.I. a/c as of July 2018 £14,147.67
Community a/c as of July 2018 £1,941.31
H.I. a/c as of Aug 2018 £12,148.36
Community a/c as of Aug 2018 £1,975.98
Payments in
Litter Picking Grant (NKDC) £91.14
Payments to be made
Mrs C Stokes presented an invoice from Fitzpatrick Woolmer (£75.00) requesting payment. The Company had undertaken samples for the proposed Village Hall sign as part of their quotation. Their quotation had not been accepted due to preferred alternative offering better quality sign plus fitting but Fitzpatrick Woolmer had forwarded an invoice in payment of work carried out. Councillors agreed the payment be made due to the fact that the quotation accepted would still be cheaper following payment to Fitzpatrick Woolmer.
Fitzpatrick Woolmer £75.00
M Everett (paid 21.8 18 for work in July) £180.00
Glendale Countryside (grass cutting July) £60.88
Glendale Countryside (grass cutting August) £278.72
M Everett (LMS purchase Mini Bump feed head) £10.30
M Everett (maintenance work August) £100.00
Leadenham PCC Burial Ground s 137 payment £500.00
H Proctor (safety helmet purchase for maintenance works £21.84
H Proctor (Clerk’s salary) £278.09
H Proctor (Clerk’s expenses) £100.00
HMRC paye £69.40
Mrs K Willgoose proposed the payments be made. Ms M Nelstrop seconded the proposal. There were no objections.
7. District and County Councillor Reports
Mrs M Overton (District and County Councillor) and Ms C Mills (District Councillor) have forwarded detailed Reports which are available on the parish website.
Mrs Overton highlighted the following:
Cliff Cluster Meeting – reported that the purchase of the SPID device is going forward – to be shared between all parishes.
Three Centenaries Events along the Cliff – events are being planned in all parishes for the second week in October 2018 to celebrate – the 100 years of RAF, 100 years since end of WW1 and 100 years of votes for women. Details to be in October Two Villages.
8. Matters of Correspondence
LALC Quarterly Report
9. Update on the possibility of a Neighbourhood Plan.
Nothing further to report to date
10. To discuss the placing of the WW1 Commemorative Plaque
Various ideas were put forward. The final decision was to wait until the Plaque arrived, to look at it then decide the best area for placement.
11. Consideration of an Emergency Plan to be prepared should areas of the village be flooded again
To be discussed in details at a further meeting.
13. Matters for Urgent Discussion
a) Hedge along footpath from A607 to Poor Row well overgrown. Report to Mr Reeve.
b) Saplings on Poor Row beginning to overgrow the footpath. Ms Nelstrop to speak to Cade family.
c) Flashing traffic signs – investigate purchase/fixing/possible grant funding/ long term maintenance costs.