November 2018 Minutes
Minutes on the meeting of the above Council held on Tuesday 13th November 2018
Present: Mrs J Thurlow (Chair), Mrs C Stokes, Mrs K Willgoose, Mr T Sisson, Mr G McLusky, Ms M Nelstrop, Mr S Locking
1. Apologies: Mrs M Overton ( LCC & District Councillor Representative)
Declarations of Interest: none
2. Consideration and signing of the Draft Notes to Minutes
Mrs C Stokes proposed they be a true record of the meeting. Mr T Sisson seconded the proposal. All members were in agreement. The Chairman signed the Minutes.
3. Matters Arising from the Minutes of the Previous Meeting
a) Working Party Meeting regarding the proposed fence on Village Hall complex – details of possible dates to be forwarded to all parties.
b) erVOLT grant monies – a report to be forwarded to the reVOLT Committee regarding the Village Hall Sign for which the funding was proposed and a cheque will be returned.
Regarding a second application – these are being taken on an ad hoc basis. The possibility of use for WeFi installation in the Village Hall was discussed as the basis of an application.
c) Flashing Speed Warning lights on entry to village – still awaiting a response from Highways regarding costs.
d) Branches overgrowing from Primary School land onto the footpath on A607 – report to be forwarded to the Primary School for removal.
e) Meeting regarding the narrow footpath to the railway bridge – meeting with Highways Officer and two representatives from Fisher German (landowner’s representatives) with two Councillors and Clerk – it was agreed that it would be possible to move the hedge line back one metre (bringing it into line with the mature trees). Highways Officer will prepare costs and submit for consideration by LCC. Fisher German will co-operate with LCC concerning the legalities of land transaction.
4. Consideration of Planning Matters
. Consideration of Planning Matters
Planning Application Reference: 18/1298/HOUS
Proposal: Erection of single storey side extension, two storey rear extension and front porch
Location: Oaktrees Sleaford Road Brant Broughton Lincoln Lincolnshire
The Council had no comments to make regarding this application
5. Consideration of Financial Matters
a) Bank Statements – not available
b) Payments in - none
c) Payments to be made
Allen Signs Ltd £637.86
Glendale Countryside Ltd £217.85
M Everett (handyman services) £60.00
NKDC Premises License £180.00
H Proctor (hoops for Litter Picking) £31.92
Royal British Legion (Poppy Wreath) £30.00
Came & Company (Village Hall Insurance) £1,797.86
Ms M Nelstrop proposed that these payments be made. Mr G McLusky seconded the proposal. All members were in agreement.
Mrs Stokes raised the matter of the state of the War Memorial. It is in need of refurbishment.
Mrs Thurlow reminded Councillors that ex Councillor Mr O’Brien did register the Council to move forward in applying for grant support for refurbishment works. See item 11 regarding this issue.
6. Matters of Correspondence
Letter from LCC Highways regarding flooding in the village seeking the history of flooding – seeking any photographs, articles, personal claims etc to enable them to build a picture of how/when it happens and so take action to prevent in the future.
The Clerk reported that when the Village Hall and Car Park was built, drainage systems were installed beneath the main entrance car park to assist in coping in the event of extraordinary rainfall.
7. Police Report
One crime reported: a vehicle entered the Gulf Service Station, refuelled with £30 of fuel and left without paying.
8. Consider the County & District Councillor Reports
County & District Councillor Mrs M Overton’s Monthly Report is available on the parish website.
9. To consider an update regarding Neighbourhood Planning for Leadenham
Mr McLusky reported that a date for a meeting with the Community Lincs representative was being sought.
10. To consider the Report from the Village Hall Committee regarding the possible installation of WiFi in the Village Hall and discuss the way forward regarding long term costs.
The Clerk gave details of the costs forwarded by BT of installation and the choice of monthly package charges dependent upon the level of service required.
Mrs Stokes (Village Hall representative) reported on the views of the Village Hall Committee:
a) WiFi would be a positive move to attract more business
b) the most expensive monthly package would give unlimited usage, again be more positive/reliable for users.
c) the matter of payment of the installation and monthly package charges. Would the PC contribute?
Discussion followed and proposal was as follows:
a) the reVOLT second application be used for the installation fee
b) the PC to contribute half the monthly package charge
11. To discuss the future care, maintenance and renovation of Memorials within the parish.
Discussion produced the following points:
a) Mr Sisson to investigate the War memorial Trust site regarding the registration of Leadenham PC
b) The tablet received regarding WW1 Air Services has been delivered to Mr Sisson’s home and siting in the village will be decided.
c) The Royal Flying Corps Memorial sign ( on the verge on the junction of Pottergate/Brauncewell lane) – Clerk reported several ‘comments’ received concerning the poor shape/neglect it reflects. Mr Sissons to follow up on this.
12. To consider current state of all areas within the parish, which are the responsibility of LCC Highways for regular care and maintenance, regarding the need for any works required
a) Pothole by the Primary School
b) Road surface by the traffic lights – in very poor condition with no evidence of any action to repair
c) Bypass gulleys and drains – in very poor condition due to long period of non action on clearance resulting in the road surface becoming dangerous during periods of heavy rain – due to surface water not draining as designed to.
These matters to be reported.
13. Review of the works undertaken throughout Spring/Summer by various bodies, supported by the Parish Council, with the aim of improving the general state and tidiness of the village generally.
The general feeling was that there had been much positive response from residents on works carried out by Litter Pickers and the Handyman and thus funds supporting these matters had been worthwhile.
Two Litter pickers are to work with the Primary School in engaging the pupils with Litter issues and encourage them to prepare posters which the PC will use around the village.
14. Matters for Urgent Discussion
a) Bus Shelter on the Green.
Mr Locking reported a request for a Bus Shelter on the Green. The Clerk reported that this had been looked at in previous years and placement on the Green was rejected by LCC Highways as this would impair vision for traffic users entering the A607 from the slip road from High Street north on the north side of the Green. It would be possible to seek a survey for a shelter on the east side of the A607 however.
Clerk to bring possible costs of Shelters to the next meeting.